Business Development Admin & Operations Coordinator

auduboncorporatecareers; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Audubon is seeking a Business Development Admin to provide administrative and coordination support to the Business Development team.

This position will help the team stay organized and responsive by coordinating travel and meetings, supporting presentations and sales tracking, preparing expense reports, documenting meetings and action items, and assisting with recurring reporting on opportunities and business development activities.

Qualifications

• 3+ years of experience providing administrative or business development support.
• Experience coordinating travel, meetings, expense reports, or presentations.
• Strong organizational and planning skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills and professional interpersonal judgment.
• Ability to take notes, track action items, and follow through with stakeholders.
• Proficiency in Microsoft Office applications.

Responsibilities

• Prepare, organize, and submit expense reports and related documentation.
• Coordinate domestic and occasional international travel arrangements.
• Schedule, book, and coordinate meetings, presentations, and events.
• Prepare meeting agendas, take notes, document decisions, and track action items.
• Assist with preparation and coordination of presentations and reports.
• Maintain sales, prospect, and opportunity tracking information and support records.
• Generate and distribute reports on opportunities and BD activities.
• Provide general administrative support to BD leaders and team members.
• Maintain confidentiality regarding sensitive information.
• Coordinate with internal departments, vendors, and clients as needed.

Skills

Organizational skills

Written and verbal communication

Multitasking

Interpersonal judgment

Team collaboration

Attention to detail

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Audubon is seeking a Business Development Admin to provide administrative and coordination support to the Business Development team.

This position will help the team stay organized and responsive by coordinating travel and meetings, supporting presentations and sales tracking, preparing expense reports, documenting meetings and action items, and assisting with recurring reporting on opportunities and business development activities.