Business Coordinator

United Charter Schools; New York (NY); Hybrid; USD 57,000 - 78,000; Full time

Job summary

United Charter Schools seeks a Business Coordinator/Specialist to support the operational functions of its high schools. This role demands strong organizational skills and attention to detail to maintain administrative processes, oversee staff absences, and ensure effective financial operations. The ideal candidate has a BA in a relevant field, a robust understanding of finance or operations, and excellent interpersonal skills. Competitive salary and benefits are offered, including a hybrid work schedule.

Benefits

Health, dental, and vision insurance

8% Employer 403(b) contribution

Generous PTO and holidays

Opportunities for professional development and growth

Qualifications

• At least 3 years of experience in operations, finance, and/or human resources.
• Experience in record keeping with attention to detail.
• Demonstrated success in monitoring accounts receivables and payables.

Responsibilities

• Maintain school’s administrative systems and routines.
• Perform basic Accounts Payable and Accounts Receivable functions.
• Coordinate purchasing and distribution of received goods.

Skills

Interpersonal skills

Communication skills

Attention to detail

Education

BA or BS in Business, Accounting or Finance

Tools

Microsoft Office

Excel

Job description

United Charter High Schools is committed to academic excellence in a welcoming, safe school environment. We develop, enlighten and challenge a range of learners to critically and creatively solve problems inside their classrooms, in their communities and out in the world. Through a rigorously structured system of teaching and learning, students advance their understanding of science, math and humanities concepts and master content, knowledge and skills, while project-based experiences spark their civic imagination and appetite for advocacy leadership.

At any of our 7 charter high schools (Advanced Math and Science / Humanities) across the Bronx, Brooklyn and Queens, students receive personalized academic and social emotional support, have access to a range of clubs, sports teams, leadership opportunities and internships, and maintain a focus on college and career readiness.

The Business Coordinator/Specialist plays a central role in maintaining the school’s administrative systems and routines. Reporting to the Director of School Operations, this person is part of the operations team responsible for successful and efficient running of the school. This individual works closely with the DSO to make sure that operations functions including finance, administration, technology, compliance, staffing, and general school operations support student achievement and financial success. The individual is responsible for maintaining all teacher attendance, class coverages, staff keys and other staff supplies. This individual will also coordinate purchasing, receiving, distribution of received goods, preparing check requests, and collection of monies for student accounts in a timely fashion.

Minimum Qualifications:

• BA or BS in Business, Accounting or Finance
• At least 3 years experience in operations, finance and/or human resources

Essential Job Functions:

• Responsible for creating and maintaining a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork. This will include answering phones and interacting with parents.
• Perform basic Accounts Payable and Accounts Receivable functions in the routine course of daily operations.
• Maintain the DOE building permit process including notification to all appropriate parties.
• Data entry, including, but not limited to the collection and maintenance of student, and school information.
• Manage staff absences including record keeping, arranging for substitute teachers, and accounts payable to vendors providing substitutes.
• Coordinate on-site components of school financial systems such as purchase orders, grant reports, and financial forms;
• Manage school maintenance and supply systems
• Maintain office equipment and furnishing, and upgrading as needed
  • Manage school-wide daily systems (managing student attendance, tracking the student discipline system)
  • Manage National School Breakfast program, National School Lunch Program, and snacks
  • Coordinate timely payment to all vendors while maximizing school budget

  Secondary Job Functions:

  • Support with school events, including fire drills, scanning, sports, events and emergencies
  • Additional responsibilities as needed consistent with the general nature of the position

  Required Knowledge and Skills:

  • Excellent interpersonal and communication skills
  • Excellent computer skills, including Microsoft Office, Word, Excel and Access
  • Demonstrated success in monitoring accounts receivables and payables.
  • Experience in record keeping with an attention to detail.

Compensation and Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• FSA/HSA
• 8% Employer 403(b) contribution
• Generous PTO and holidays
• Hybrid work schedule (work from home Mondays and Fridays)
• Opportunities for professional development and growth within the organization

EEO/ADA

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability)

This job description is not a complete statement of essential functions, responsibilities or requirements but represents the minimum level of knowledge, skills, and abilities

needed. Management retains the discretion to add or change typical duties at any time and as required. All changes must be reasonable and within the functions of the role.

Salary Information

While the majority of new hires’ starting salaries shall be expected to be placed in the first half of the range(s) to allow space to grow in the job, for those who already have significant relevant experience at that level of the job, placement at the higher end of the range(s) is possible.

Pay Range: $57,500-$77,500

Who We Are

United Charter High Schools (UCHS) is the largest and most successful public charter high schools’ network in NYC. Originally founded as New Visions Charter High Schools by the nonprofit New Visions for Public Schools, it was established to provide quality educational opportunities for students in underserved communities. Renamed as UCHS as of July, 2024 the network consists of 7 charter high schools that held a collective graduation rate of 96% in both 2022 & 2023 whilst serving more than 3,000 students from the Bronx, Brooklyn and Queens.

UCHS high schools are some of New York’s states highest performing charter high schools, consistently meeting and in many cases exceeding NYSED’s Performance Benchmarks for Student Performance. They are outperforming NYS on the 4-year Cohort regents’ exams and the 4-year graduation rate for all students and special populations. They also include the only NYC high school to receive the prestigious National Blue-Ribbon Award in 2022.

Equal Employment Opportunity Statement

We are an equal opportunity employer. It is our policy that all employees and applicants for employment will be treated in all respects on the basis of their merit and qualifications and without regards to their race, color, national origin, age, disability, sexual orientation, religion, gender, military status, marital status, ancestry, or any other reason prohibited by law. We believe that our teams should reflect the diverse communities we serve and that our culture and internal structures should be inclusive and equitable for all employees. We also recognize that

perspectives from communities that have been historically marginalized are critical to the work we do. Hence, we strongly encourage applications from individuals living in the communities that we serve or who are members of historically marginalized communities. We provide a comprehensive and competitive compensation and benefits package in addition to the opportunity to make a significant impact on education reform and in the lives of urban youth.

A career at United Charter High Schools is a commitment to academic excellence.

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