Business Support Coordinator

F2Onsite; Plano (TX); Remote; USD 45,000 - 60,000; Full time

Job summary

A leading company is seeking a Business Support Coordinator to join their Business Support Services team. This role involves providing essential administrative support across Finance and HR departments, ensuring smooth operations through exceptional organization and communication skills. Ideal candidates will have at least 2 years of administrative experience and familiarity with financial operations, contributing to a collaborative team environment. This full-time position is remote, requiring candidates to be located in the DFW area.

Qualifications

• 2+ years of administrative experience supporting multiple teams.
• Familiarity with Finance and/or HR operations preferred.
• Strong proficiency in Microsoft Excel and QuickBooks.

Responsibilities

• Provide administrative support to Finance and HR teams.
• Collect and review employee timecards and travel receipts.
• Assist with onboarding documentation and compliance tracking.

Skills

Organization

Communication

Attention to Detail

Data Manipulation

Tools

QuickBooks Desktop Enterprise

Microsoft Excel

Microsoft Office

Job description

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Job Title:

Business Support Coordinator

Department:

Business Support Services

Reports To:

Director, Business Support Services

Location:

Remote - Must be located in DFW area

Status:

Full-time

Position Overview

The Business Support Coordinator is a key administrative support role within the Business Support Services team, providing cross-functional assistance to both the Finance and Human Resources departments. This "all-around athlete” thrives in a fast-paced, detail-oriented environment and brings exceptional organization, communication, and follow-through to a wide range of internal processes.

Key Responsibilities

1. Provide general administrative support to the Finance and HR teams
2. Collect and review weekly employee timecards, following up on missing or incomplete submissions
3. Assist with gathering and reconciling travel receipts and expense documentation
4. Support scheduling, meeting coordination, and document preparation as needed
5. Maintain filing systems and ensure proper documentation across departments
6. Enter and update data in systems and spreadsheets with a high level of accuracy
7. Invoice coordination - assist Finance with invoice processing and tracking
8. Assist with onboarding documentation and compliance tracking
9. Provide backup support for other administrative staff as needed
10. Perform special projects and other duties as assigned by department managers

Preferred Qualifications

1. 2+ years of administrative experience, ideally supporting multiple teams or departments
2. Familiarity with Finance and/or HR operations is a plus
3. Experience with QuickBooks Desktop Enterprise, including managing bank feeds, performing reconciliations, assigning and coding credit card transactions, and entering/reviewing general journal entries
4. Experience using Transaction Pro for data imports is a strong plus
5. Strong proficiency in Microsoft Excel, including functions, formulas, and data manipulation
6. Proficient in other Microsoft Office tools (Outlook, Word, etc.)
7. Strong organizational skills and a keen attention to detail
8. Ability to handle sensitive information with discretion and confidentiality
9. Excellent written and verbal communication skills
10. A collaborative, flexible, and proactive mindset

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other

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