Department Business Coordinator

University of Arkansas; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

The University of Arkansas is seeking a detail-oriented Department Business Coordinator to support the Dean’s Office in daily business operations. The role includes financial management, event coordination, and administrative support. Candidates should have a Bachelor’s degree, strong organizational skills, and experience in a higher education setting. This position offers generous benefits, such as health coverage and retirement plans.

Benefits

Medical, Dental and Vision plans

Holiday, Vacation and Sick Leave

Education discount for staff and dependents

Retirement: Up to 10% matched contribution

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery

Qualifications

• Bachelor’s degree plus three (3) years of business management experience.
• Proficient in Microsoft Office-Word, Excel, and PowerPoint.
• Experience with financial management and administrative support in a higher education setting.

Responsibilities

• Oversee daily business operations within the Dean’s Office.
• Coordinate business functions including purchasing and financial reconciliation.
• Support planning and execution of student-focused events.

Skills

Organizational skills

Communication skills

Financial management

Leadership skills

Education

Bachelor's degree

Tools

Microsoft Office

Workday

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

06/23/2025
Type of Position: Staff - Management, Supervisory
Job Type: Regular
Work Shift:

Sponsorship Available:

No
Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail] .

Department: COP | Administration

Department's Website:

Summary of Job Duties: The College of Pharmacy is seeking a detail-oriented and proactive Department Business Coordinator to oversee daily business operations within the Dean’s Office. This role provides essential support in financial management, procurement, travel coordination, student event logistics, and general office operations. The ideal candidate is highly organized, customer-focused, and experienced in administrative and financial processes within a higher education or healthcare setting.
Qualifications:

• Bachelor’s degree plus three (3) years of business management, administrative support experience.

Knowledge, Skills & Abilities:

• Must be proficient in Microsoft Office-Word, Excel, and PowerPoint.

• Must be well organized, have attention to detail, a history of performing quality work and have history of meeting deadlines.

• Must be proficient in tracking and reporting project timelines and milestones.

• Intermediate level in computer program proficiency and ability to learn new technology quickly.

• Experience with Workday, NTracks, and Gus, knowledge and understanding of UAMS’ policies and practices.

• Strong leadership and communication skills (non-verbal, verbal, & written), and organizational skills, perform independently, work with diverse backgrounds and management styles.

Additional Information:

Responsibilities:

• Coordinate business functions, including purchasing, accounts payable, travel processing, budget tracking, financial reconciliation, and monthly reporting.

• Serve as the main point of contact for the Dean’s Office: greet visitors, manage phone lines, process mail, validate parking, and submit campus work orders.

• Support the planning and execution of student-focused events such as White Coat Ceremony, Graduation, Orientation, and recruiting events by preparing purchase requests, authorizations, and contracts.

• Provide onboarding and training support for new student workers and ambassadors.

• Ensure compliance with UAMS and state travel policies, assist with travel arrangements, reimbursement processing, and travel-related expense tracking.

• Manage inventory and office supplies, oversee equipment orders, and ensure availability of materials for student screenings.

• Perform financial reviews of cost centers, reconcile budgets, and identify variances.

• Maintain scheduling for meetings and coordinate room reservations.

• Other duties as assigned.

Salary Information:

Salary is commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [e-mail] for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements: No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking
Frequent Physical Activity: Standing, Walking
Occasional Physical Activity: Grasping, Lifting
Benefits Eligible: Yes