Business Assistant

Balazs; Fairfield (NJ); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Seppic, an Air Liquide company, seeks a Business Assistant for Fairfield, NJ to support finance, procurement, office operations, and HR initiatives. You will manage vendor relations, process invoices, and help coordinate events while ensuring efficient day-to-day activities in a collaborative, multicultural team.

Ideal candidates bring 3–5 years of office experience, proficiency with Google Sheets, and familiarity with NetSuite or QuickBooks, with a foundation in business administration or

Qualifications

• Proficiency in Google Sheets and familiarity with NetSuite or QuickBooks.
• High attention to detail to ensure accuracy in finance and procurement tasks.
• Absolute discretion handling confidential data and information.
• Strong multitasking and organizational skills for logistics and admin work.
• Associate or bachelor degree in business administration, finance, accounting or management.
• 3–5 years of office experience.

Responsibilities

• Finance & Procurement: vendor management, accounts payable/receivable, reimbursements.
• Office Operations & Logistics: safety protocols, supplies, mail, IT assets, travel arrangements.
• HR & Employee Engagement: assist with events and communications.

Skills

Attention to detail

Multitasking

Organization

Discretion

Education

Associate or Bachelor in business administration/finance/accounting/management

Tools

Google Sheets

NetSuite

QuickBooks

Job description

## Business AssistantApply: Fairfield, NJ (Seppic) - Sales - North America zone: Full time: Posted Today: R10101159R10101159 Business Assistant (Open)Location:Fairfield, NJ (Seppic) - Sales - North America zoneAn Air Liquide Healthcare company, subsidiary of the Air Liquide group, Seppic has been designing, manufacturing, and marketing unique ingredients for over 75 years. These ingredients are used by consumers, patients, and professionals.Worldwide, a vast team of talented women and men serve customers for health, well-being, and beauty of all. At Seppic, our vision is to help everyone enjoy a healthy life in a healthy environment.## **How will you CONTRIBUTE and GROW?**A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902. Air Liquide’s ambition is to be a leader in its industry, deliver long term performance and contribute to sustainability - with a strong commitment to climate change and energy transition at the heart of its strategy. A subsidiary of Air Liquide, Seppic has been developing, manufacturing and marketing a wide range of innovative ingredients for cosmetic, pharmaceutical, nutraceutical and veterinary products for over 80 years. Seppic combines multiple expertises in the fields of polymers, surfactants and emulsion technologies, active ingredients, biology, immunology, formulation, green chemistry, extraction and biotechnologies. Combining the dynamism of an international company on a human scale with the solidity of a large group, Seppic forms a team of nearly 800 talented men and women around the world who are passionate about what they do every day, serving their customers and the health, well-being and beauty of all. www.seppic.com Seppic has brought together talented and passionate professionals worldwide to tackle client challenges and explore new paths. As a Business Assistant, you will serve as a vital operational anchor within our dynamic, people-centric organization, driving daily efficiency while supporting a committed, multicultural team. What You'll Experience at Seppic: Legacy & Innovation: Be part of an established global organization dedicated to continuous growth and pioneering solutions. A Vibrant Work Culture: Thrive in an enriching, supportive environment where challenges, adventures, and enthusiasm come together every day. Meaningful Support: Contribute to team success and elevate our client experience.# **Airgas is Hiring for a Business Assistant in Fairfield, NJ!** # ***We are looking for you !*** * **Comprehensive Family Benefits:** Air Liquide offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance.* **Support for Parents:** We offer up to 14-week paid child birth benefits to support growing families.* **Future Security:** 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time.* **Early Access:** Your benefits start after just 30 days of employment ( Day 1 for Air Liquide) / Your benefits start after just 1 day of employment As a Business Assistant at our Fairfield, NJ facility, you will serve as an operational support of the site. In this dynamic role you will bridge finance, procurement (vendor management), office operations, and HR support by ensuring day to day efficiency while fostering a collaborative and engaging workplace. **Finance & Procurement:*** Vendor creation with support for vendor relationships and communications.* Manage relationships with indirect vendors (insurance, care lease, etc.)* Adhoc Financial Support: Accounts payable and Receivables, collecting and reviewing vendor invoices, expense reimbursements, etc.**Office Operations & Logistic**s:* Provide support of office safety protocols,* Coordinate kitchen and office supply inventory* Collect and distribute mail + manage office entrance system* Coordinate employee equipment logistics, including IT assets, mobile and desktop phones, payment cards, business cards and company car/mileage tracking.* Support with Travel organization* Ad-hoc office tasks incl coordination with building manager, third party vendors, etc.**HR & Employee Engagement Support:*** Assist with organizing company activities, including team lunches, employee appreciation, and holiday celebrations.* Support and champion employee engagement events such as sending communications, organizing wellness & community service initiatives.## \\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_## ## Are you a MATCH?## **Required Qualifications:*** Technical Tools: Proficiency in Google Sheets and familiarity with core accounting platforms (NetSuite or QuickBooks preferred).* Precision: High attention to detail to ensure zero reporting or transactional errors.* Integrity: Absolute discretion in handling confidential corporate and employee data.* Organization: Strong multitasking skills to manage logistics, events, and accounting tasks simultaneously.* An associate degree or a bachelor's degree in business administration, finance, accounting, or management* Office experience 3 - 5 years