Business Administrator - Payroll & Finance (Flex Hours)

University of Pennsylvania; United States; On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Job summary

University of Pennsylvania is seeking a Business Administrator A/B to support payroll, financial, and administrative operations across multiple departments, including management of personnel actions and recruitment efforts.

The role involves reviewing payroll activity, preparing monthly financial reports, budgeting support, and acting as a backup Grants Manager during peak periods, with a strong emphasis on compliance and accurate financial stewardship.

Qualifications

• Bachelor’s degree and 1–2 years of relevant experience, or an equivalent combination of education and experience.
• Bachelor’s degree and 2–3 years of relevant experience, or an equivalent combination of education and experience.
• Experience with payroll processing, budgeting, and procurement is preferred.

Responsibilities

• Manage departmental payroll functions and related personnel actions.
• Support staff recruitment activities and onboarding transactions.
• Review monthly payroll reports and approve weekly timesheets for accuracy and compliance.
• Process procurement card charges and financial transactions including PO and Concur reports.
• Prepare and analyze monthly financial reports, projections, and account reconciliations.
• Monitor account activity and ensure expenditures align with guidelines.
• Assist faculty with compliance documentation and support annual budgeting and forecasting.
• Serve as backup to the Grants Manager during peak periods.

Education

Bachelor’s degree and 1–2 years of relevant experience, or an equivalent combination of education and experience.

Bachelor’s degree and 2–3 years of relevant experience, or an equivalent combination of education and experience.

Job description

University of Pennsylvania is seeking a Business Administrator A/B to support payroll, financial, and administrative operations across multiple departments, including management of personnel actions and recruitment efforts.

The role involves reviewing payroll activity, preparing monthly financial reports, budgeting support, and acting as a backup Grants Manager during peak periods, with a strong emphasis on compliance and accurate financial stewardship.