Business Administrator A/B

University of Pennsylvania

United (PA)

On-site

USD 50,000 - 65,000

Full time

6 days ago

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Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans with employer match

Flexible work hours

Job summary

University of Pennsylvania in Philadelphia invites applications for a Business Administrator A/B. This role supports the business, financial, and administrative operations across multiple departments including Biomedical Sciences and Penn Vet Cancer Center.

Responsibilities cover payroll management, staff recruitment, budget planning, and financial reporting, with opportunities to back up the Grants Manager during busy periods and contribute to process improvements across core facilities.

Qualifications

Bachelor's degree and 1-2 years of relevant experience, or an equivalent combination of education and experience.
Bachelor's degree and 2-3 years of relevant experience, or an equivalent combination of education and experience.
Support payroll, recruitment, and financial processes across departments.

Responsibilities

Manage departmental payroll functions, including processing new hires, reappointments, sabbaticals, and related personnel actions.
Support staff recruitment activities, including preparing hiring documentation and processing onboarding transactions.
Review monthly payroll reports and approve weekly timesheets to ensure accuracy and compliance.
Allocate weekly PCard charges and process financial transactions, including purchase orders, Concur expense reports, invoice payments, and invoice holds.
Prepare and analyze monthly financial reports, projections, and account reconciliations.
Monitor account activity and review expenditures for accuracy and compliance with University and sponsor guidelines.
Assist faculty with compliance documentation and related administrative requirements.
Support the annual budget planning process and quarterly financial forecasts.
Serve as backup to the Grants Manager during absences and periods of high proposal volume.
Perform other duties and special projects as assigned.

Skills

Payroll processing

Staff recruitment support

Budgeting assistance

Education

Bachelor's degree + 1-2 yrs exp

Bachelor's degree + 2-3 yrs exp

Job description

Business Administrator A/B

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Posted Job Title

Business Administrator A/B

Job Profile Title

Business Administrator A

Job Description Summary

Reporting to the Business Manager, the Business Administrator A/Bsupports the business, financial, and administrative operations ofthe Department of Biomedical Sciences, the Department ofPathobiology, the Penn Vet Cancer Center, the Institute forInfectious and Zoonotic Diseases (IIZD), and their associated corefacilities.

Job Responsibilities

Manage departmental payroll functions, including processing newhires, reappointments, sabbaticals, and related personnelactions.
Support staff recruitment activities, including preparinghiring documentation and processing onboarding transactions.
Review monthly payroll reports and approve weekly timesheets toensure accuracy and compliance.
Allocate weekly PCard charges and process financialtransactions, including purchase orders, Concur expense reports,invoice payments, and invoice holds.
Prepare and analyze monthly financial reports, projections, andaccount reconciliations.
Monitor account activity and review expenditures for accuracyand compliance with University and sponsor guidelines.
Assist faculty with compliance documentation and relatedadministrative requirements.
Support the annual budget planning process and quarterlyfinancial forecasts.
Serve as backup to the Grants Manager during absences andperiods of high proposal volume.
Perform other duties and special projects as assigned.

Qualifications

Business Administrator A
- Bachelor's degree and 1-2 years of relevant experience, or anequivalent combination of education and experience.
Business Administrator B
- Bachelor's degree and 2-3 years of relevant experience, or anequivalent combination of education and experience.

Additional responsibilities include assisting faculty withcompliance-related documentation and providing backup support tothe Grants Manager during absences and peak proposal submissionperiods.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Veterinary Medicine

Pay Range

$50,366.00 - $65,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Pen offers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why weoffer a wide variety of programs and resources to help you care for yourhealth, your family, and your work-life balance.
Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
University Resources: As a member of the Penn community,you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll findgreatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.