Financial & Administrative Specialist

University of Pennsylvania; United (PA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans with employer match

Flexible work hours

Job summary

University of Pennsylvania in Philadelphia invites applications for a Business Administrator A/B. This role supports the business, financial, and administrative operations across multiple departments including Biomedical Sciences and Penn Vet Cancer Center.

Responsibilities cover payroll management, staff recruitment, budget planning, and financial reporting, with opportunities to back up the Grants Manager during busy periods and contribute to process improvements across core facilities.

Qualifications

• Bachelor's degree and 1-2 years of relevant experience, or an equivalent combination of education and experience.
• Bachelor's degree and 2-3 years of relevant experience, or an equivalent combination of education and experience.
• Support payroll, recruitment, and financial processes across departments.

Responsibilities

• Manage departmental payroll functions, including processing new hires, reappointments, sabbaticals, and related personnel actions.
• Support staff recruitment activities, including preparing hiring documentation and processing onboarding transactions.
• Review monthly payroll reports and approve weekly timesheets to ensure accuracy and compliance.
• Allocate weekly PCard charges and process financial transactions, including purchase orders, Concur expense reports, invoice payments, and invoice holds.
• Prepare and analyze monthly financial reports, projections, and account reconciliations.
• Monitor account activity and review expenditures for accuracy and compliance with University and sponsor guidelines.
• Assist faculty with compliance documentation and related administrative requirements.
• Support the annual budget planning process and quarterly financial forecasts.
• Serve as backup to the Grants Manager during absences and periods of high proposal volume.
• Perform other duties and special projects as assigned.

Skills

Payroll processing

Staff recruitment support

Budgeting assistance

Education

Bachelor's degree + 1-2 yrs exp

Bachelor's degree + 2-3 yrs exp

Job description

University of Pennsylvania in Philadelphia invites applications for a Business Administrator A/B. This role supports the business, financial, and administrative operations across multiple departments including Biomedical Sciences and Penn Vet Cancer Center.

Responsibilities cover payroll management, staff recruitment, budget planning, and financial reporting, with opportunities to back up the Grants Manager during busy periods and contribute to process improvements across core facilities.