Biomed Department Finance & Payroll Administrator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Job summary

University of Pennsylvania in Philadelphia seeks a Business Administrator A/B to manage payroll, financial reporting, and administrative operations within the School of Veterinary Medicine. Responsibilities include processing hires, reappointments, sabbaticals, and payroll activities; assisting staff recruitment; and preparing monthly financial reports and budgets.

The role also covers procurement card administration, PO and expense processing, and providing backup support to the Grants Manager

Qualifications

• Bachelor's degree and 1-2 years of relevant experience, or an equivalent combination of education and experience.
• Experience with payroll processing and staff recruitment activities.
• Familiarity with monthly payroll reporting and budgeting/forecasting processes.

Responsibilities

• Manage departmental payroll functions, including processing new hires, reappointments, sabbaticals, and related personnel actions.
• Support staff recruitment activities, including preparing hiring documentation and processing onboarding transactions.
• Review monthly payroll reports and approve weekly timesheets to ensure accuracy and compliance.
• Allocate weekly PCard charges and process financial transactions, including purchase orders and expense reports.
• Prepare and analyze monthly financial reports and projections, and assist with budgeting and forecasts.
• Serve as backup to the Grants Manager during absences and high proposal volume periods.
• Perform other duties and special projects as assigned.

Skills

Payroll processing

Budgeting

Financial reporting

Staff recruitment support

Concur expense reports

Education

Bachelor's degree

1-2 years relevant experience

Equivalent education/experience

Tools

Concur

Procurement card (PCard) management

Purchase Orders (PO) system

Job description

University of Pennsylvania in Philadelphia seeks a Business Administrator A/B to manage payroll, financial reporting, and administrative operations within the School of Veterinary Medicine. Responsibilities include processing hires, reappointments, sabbaticals, and payroll activities; assisting staff recruitment; and preparing monthly financial reports and budgets.

The role also covers procurement card administration, PO and expense processing, and providing backup support to the Grants Manager