Business Administrator

ABB; South Carolina; On-site; USD 65,000 - 90,000; Full time

Job summary

ABB US Service Team is seeking a Business Administrator/AR to manage order entry, setup, invoicing and AR activities for service orders, contracts, and projects. You will support revenue forecasting, invoicing cycles, and contract changes from the Charleston office, within the Ports Service US scope.

The role requires an associate degree and 2+ years in business administration, strong SAP skills, and proficiency with Microsoft 365. On-site work in the US with compliance to ABB policies.

Qualifications

• Associate degree and 2+ years of experience in business administration.
• Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, SharePoint/OneDrive); Excel at an intermediate level.
• SAP knowledge: Customer Service and Project System Modules.
• Familiarity with ABB internal databases and software.
• Compliance with ABB policies, directives and SOX controls.
• Eligibility to work in the United States.

Responsibilities

• Enter orders into SAP per approved forms or requests.
• Set up hours, parts, materials, and subcontract labor in SAP.
• Assist Ops Manager with revenue forecast and invoicing readiness.
• Invoice orders timely as directed by project/ops management.
• Submit change orders for time, materials, and expenses.
• Resolve terms with project management when needed.
• Create contract/order acknowledgment forms and obtain signatures.
• Perform administrative duties under supervision.
• Serve as the first contact for the Charleston Service office.

Education

Associate degree

Tools

Microsoft 365

Excel

SAP

ABB Internal DB/Software

ABB Group Policies

ABB Local SOX

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

Project Operations Manager

As a member of the ABB US Service Team, the Business Administrator/AR (BA/AR) handles order entry, setup, invoicing, and overall financial aspects of service orders, contracts, demand orders, small upgrades, and projects as assigned. The role will also support Account Receivables providing day-to-day administrative coordination for the Marine Systems Service and Ports Service group and ensures timely, accurate AR processing. The scope of the BA role will be within LBL Ports Service US with AR responsibilities for LD Americas, Marine & Ports.

The BA/AR shall follow the internal procedures on order entry and administration, invoicing, and collections in their assigned regions. The BA/AR will monitor financials regarding local order bookings and involve Local Management, as necessary, when financial and contract issues arise. The BA will participate in the project and service management reviews as well as any other reviews over open orders as necessary. Overall financial responsibilities are within the scope of the Local Management and Local Finance; however, the BA/AR will also monitor the progress on their assigned open orders and will adjust planned and forecast costs as necessary or inform Local Management of variances and request guidance for adjustments to the orders.

The work model for the role is: #onsite

This role is contributing to the Ports Service, Marine & Ports, in United States. Main stakeholders are LD Marine and Ports, US

Your role and responsibilities:

• Order entry into SAP as per eApprove local database or open job request form
• Set up of hours, parts, materials, subcontract labor, etc. in SAP.
• Monthly the BA will assist the Ops Manager in reviewing the open orders and revenue forecast and identifying which orders are ready to be invoiced and any other issues.
• Timely invoicing of orders as required and instructed by the project manager/coordinator and/or operation management.
• Calculation and submittal to customers of change order requests for time, material, expenses, etc. as needed.
• Resolving terms and conditions issues with project management when required
• Creation of contract/order acknowledgment forms and signature as required.
• Perform a wide variety of administrative duties under limited supervision, utilizing knowledge of established practices and procedures, and following the general guidelines of the supervisor.
• Serve as the first point of contact for the Charleston Service office, managing mail, incoming and outgoing deliveries, visitor logistics, and meeting coordination.

Our Team Dynamics

Our teams support each other, collaborate, and never stop learning. Everyone brings something unique, and together we push ideas forward to solve real problems. Being part of our team means your work matters - because the progress we make here creates real impact out there.

Qualifications For The Role

• Associate degree and 2 or more years of experience in business administration; alternatively, a special combination of education and experience and/or demonstrated accomplishments.
• Microsoft 365 — Outlook, Teams, Excel, Word, SharePoint/OneDrive
  • Excel – intermediate skill level
• SAP: Knowledge of Customer Service and Project System Modules
• ABB Internal Database and Software
• ABB Group Policies and Directives
• ABB Local SOX Control Processes
• Ad hoc support of project and operations management
• Candidates must already have work authorization that would permit them to work for ABB in the US.

What's In It For You

We empower you to take initiative, challenge ideas, and lead with confidence. You’ll grow through meaningful work, continuous learning, and support that’s tailored to your goals. Every idea you share and every action you take contributes to something bigger

ABB is an Equal Employment Opportunity and Aff…

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

As an Equal Employment Opportunity and Aff…

ABB Benefit Summary For Eligible US Employees

(excludes ABB E-mobility, Athens union, Puerto Rico)

Go to MyBenefitsABB.com and click on “Candidate/Guest” to learn more

Health, Life & Disability

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D – 100% employee paid up to maximums
• Short Term Disability – up to 26 weeks – Company paid
• Long Term Disability – 60% of pay – Company paid. Ability to “buy-up” to 66 2/3% of pay.
• Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Paid Parental Leave
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program

Retirement

• 401k Savings Plan with Company Contributions
• Employee Stock Acquisition Plan (ESAP)

Time off

ABB provides 11 paid holidays. Vacation is provided based on years of service for hourly and non-exempt positions. Salaried exempt positions are provided vacation under a permissive time away policy.

More About Us

The Marine & Ports Division serves the shipping and ports industries through its extensive portfolio of integrated systems and solutions that improve the flexibility, reliability, and energy efficiency of vessels and container terminals. By coupling power, propulsion, automation, marine software and services that ensure maximum vessel uptime, the Division is well positioned to help the marine industry to achieve its decarbonization targets while improving the profitability and sustainability of our customers’ business throughout the entire lifecycle of vessels. With ABB Ability Marine software solutions and ABB Ability Collaborative Operations Centers around the world, shipowners and operators can run their fleets at lower fuel and maintenance costs, while improving crew, passenger and cargo safety as well as overall productivity of their operations. Further, the Division delivers automation, electrical systems and digital solutions for container and bulk cargo handling, from ship to gate. These solutions help terminal operators meet the challenge of larger ships, taller cranes and bigger volumes per call, and make terminal operations safer, greener and more productive.

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That’s why we welcome people from all backgrounds and experiences.

Ready to make an impact?