Business Administrator

BlackBerry Inc.; Charleston (SC); Vor Ort; USD 52.000 - 76.000; Vollzeit

Benefits dieser Stelle

Health benefits

Paid holidays and vacation

Zusammenfassung

ABB US Marine & Ports division seeks a Business Administrator/Accounts Receivable to manage order entry, setup, invoicing, and financial aspects for service orders and contracts. You will coordinate AR activities, monitor orders, and support project reviews in a fast-paced environment from the Charleston office.

The role requires an associate degree and 2+ years in business administration, with SAP experience and strong Excel skills.

Qualifikationen

• Associate degree or equivalent experience in business administration.
• 2+ years of experience in business administration or AR/financial coordination.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Excel, Word, SharePoint/OneDrive).
• Knowledge of SAP order entry, invoicing, and revenue forecasting processes.
• Familiarity with AR processes, contract management, and SOX controls.

Aufgaben

• Enter orders in SAP per approved requests or eApprove data.
• Set up hours, parts, materials, and subcontract labor in SAP.
• Assist Ops Manager monthly to review open orders and revenue forecasts.
• Invoice orders timely as directed by project manager or operations management.
• Prepare and submit change orders for time, materials, and expenses as needed.
• Resolve terms with project management and prepare contract/order acknowledgments.
• Perform diverse administrative duties under supervision and act as Charleston office contact.

Kenntnisse

Microsoft 365

Excel

SAP

Project System

Customer Service

Accounts Receivable

Communication

Ausbildung

Associate degree in business administration

Tools

SAP

Jobbeschreibung

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.This position reports to:Project Operations Manager__As a member of the ABB US Service Team, the Business Administrator/AR (BA/AR) handles order entry, setup, invoicing, and overall financial aspects of service orders, contracts, demand orders, small upgrades, and projects as assigned. The role will also support Account Receivables providing day-to-day administrative coordination for the Marine Systems Service and Ports Service group and ensures timely, accurate AR processing. The scope of the BA role will be within LBL Ports Service US with AR responsibilities for LD Americas, Marine & Ports.The BA/AR shall follow the internal procedures on order entry and administration, invoicing, and collections in their assigned regions. The BA/AR will monitor financials regarding local order bookings and involve Local Management, as necessary, when financial and contract issues arise. The BA will participate in the project and service management reviews as well as any other reviews over open orders as necessary. Overall financial responsibilities are within the scope of the Local Management and Local Finance; however, the BA/AR will also monitor the progress on their assigned open orders and will adjust planned and forecast costs as necessary or inform Local Management of variances and request guidance for adjustments to the orders.The work model for the role is: #onsite #LI-OnsiteThis role is contributing to the Ports Service, Marine & Ports, in United States. Main stakeholders are LD Marine and Ports, USYour role and responsibilities:Order entry into SAP as per eApprove local database or open job request formSet up of hours, parts, materials, subcontract labor, etc. in SAP.Monthly the BA will assist the Ops Manager in reviewing the open orders and revenue forecast and identifying which orders are ready to be invoiced and any other issues.Timely invoicing of orders as required and instructed by the project manager/coordinator and/or operation management.Calculation and submittal to customers of change order requests for time, material, expenses, etc. as needed.Resolving terms and conditions issues with project management when requiredCreation of contract/order acknowledgment forms and signature as required.Perform a wide variety of administrative duties under limited supervision, utilizing knowledge of established practices and procedures, and following the general guidelines of the supervisor.Serve as the first point of contact for the Charleston Service office, managing mail, incoming and outgoing deliveries, visitor logistics, and meeting coordination.Our Team DynamicsOur teams support each other, collaborate, and never stop learning. Everyone brings something unique, and together we push ideas forward to solve real problems. Being part of our team means your work matters - because the progress we make here creates real impact out there.Qualifications for the roleAssociate degree and 2 or more years of experience in business administration; alternatively, a special combination of education and experience and/or demonstrated accomplishments.Microsoft 365 — Outlook, Teams, Excel, Word, SharePoint/OneDriveExcel – intermediate skill levelSAP: Knowledge of Customer Service and Project System ModulesABB Internal Database and SoftwareABB Group Policies and DirectivesABB Local SOX Control ProcessesAd hoc support of project and operations managementCandidates must already have work authorization that would permit them to work for ABB in the US.What's in it for youWe empower you to take initiative, challenge ideas, and lead with confidence. You’ll grow through meaningful work, continuous learning, and support that’s tailored to your goals. Every idea you share and every action you take contributes to something biggerABB is an Equal Employment Opportunity and Affirmative Action employer for protected Veterans and Individuals with Disabilities at ABB.All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdfAs an Equal Employment Opportunity and Affirmative Action Employer for Protected Veterans and Individuals with Disabilities, applicants may request to review the plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762.Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [e-mail]. Resumes and applications will not be accepted in this manner.ABB Benefit Summary for eligible US employees[excludes ABB E-mobility, Athens union, Puerto Rico]Go to MyBenefitsABB.com and click on “Candidate/Guest” to learn moreHealth, Life & DisabilityChoice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.Choice between two dental plan options: Core and Core PlusVision benefitCompany paid life insurance (2X base pay)Company paid AD&D (1X base pay)Voluntary life and AD&D – 100% employee paid up to maximumsShort Term Disability – up to 26 weeks – Company paidLong Term Disability – 60% of pay – Company paid. Ability to “buy-up” to 66 2/3% of pay.Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurancePaid Parental LeaveEmployee Assistance ProgramHealth Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoptionEmployee discount programRetirement401k Savings Plan with Company ContributionsEmployee Stock Acquisition Plan (ESAP)Time offABB provides 11 paid holidays. Vacation is provided based on years of service for hourly and non-exempt positions. Salaried exempt positions are provided vacation under a permissive time away policy.More about usThe Marine & Ports Division serves the shipping and ports industries through its extensive portfolio of integrated systems and solutions that improve the flexibility, reliability and energy efficiency of vessels and container terminals. By coupling power, propulsion, automation, marine software and services that ensure maximum vessel uptime, the Division is well positioned to help the marine industry to achieve its decarbonization targets while improving the profitability and sustainability of our customers’ business throughout the entire lifecycle of vessels. With ABB Ability Marine software solutions and ABB Ability Collaborative Operations Centers around the world, shipowners and operators can run their fleets at lower fuel and maintenance costs, while improving crew, passenger and cargo safety as well as overall productivity of their operations. Further, the Division delivers automation, electrical systems and digital solutions for container and bulk cargo handling, from ship to gate. These solutions help terminal operators meet the challenge of larger ships, taller cranes and bigger volumes per call, and make terminal operations safer, greener and more productive.Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.Ready to make an impact?Apply today or visit https://www.abb.com to learn more about the impact of our solutions across the globe.