Bureau Chief, Legislative Grants Management (DFA/LGD #2620)

New Mexico Department of Justice; Santa Fe (NM); Vor Ort; USD 85.000 - 120.000; Vollzeit

Zusammenfassung

The Legislative Grant Management Bureau Chief at the New Mexico Department of Finance and Administration leads the administration of legislative grants, ensuring accurate and timely processing of appropriations, capital outlay projects, and GOB funding. The role supervises staff, maintains internal controls, and reports to division leadership.

The position requires a track record in public finance, strong communication with stakeholders, and the ability to manage risk and escalate when needed.

Qualifikationen

• Bachelor's degree in a related field and 9+ years in grant management or public finance.
• Thirteen years combined education/experience may substitute for degree/experience requirement.
• Experience leading a team and managing complex grant portfolios.

Aufgaben

• Provide leadership and oversight of grant development, obligations, and reporting.
• Oversee compliance, risk management, and internal controls across grants.
• Coordinate with state agencies, grantees, and legislative staff.
• Ensure timely administration of legislative appropriations and project monitoring.

Kenntnisse

Leadership

Supervision

Strategic thinking

Risk management

Communication

Stakeholder management

Ausbildung

Bachelor's degree in public administration or related field

Tools

PARS (Project Accountability and Reporting System)

Jobbeschreibung

For more Job Requirements & Classification Description:

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME.

APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

THIS POSITION REQUIRES FULL-TIME, ON-SITE PRESENCE IN SANTA FE.

The New Mexico Department of Finance and Administration (DFA) is the state's central fiscal agency, responsible for oversight of state and local government financial operations. The Local Government Division (LGD) provides financial oversight, technical assistance, and grant administration to New Mexico's local governments, including municipalities, counties, and special districts. The Legislative Grant Management Bureau (LGMB) is committed to supporting the development and revitalization of communities across the state through effective, transparent, and accountable full life-cycle administration of grants funded by the New Mexico Legislature.

Why does the job exist?

The Legislative Grant Management Bureau Chief serves as the administrative, operational, and programmatic leader of LGMB within LGD. The Bureau Chief is responsible for overseeing, monitoring, and administering legislative appropriations assigned to DFA/LGD, including capital outlay appropriations, General Obligation Bond (GOB) projects, HB2 special appropriations, and other legislative funding administered by the Division.

This position exists to ensure legislative appropriations are administered accurately, consistently, and within statutory and programmatic deadlines, while maintaining effective supervisory oversight, internal controls, portfolio monitoring, and risk-management practices. The Bureau Chief provides leadership, supervision, and development to LGMB staff through the bureau's tiered supervisory structure and is accountable for Bureau-wide performance, operational effectiveness, and responsible stewardship of public funds.

How does it get done?

The Legislative Grant Management Bureau Chief key responsibilities include:

Leadership and Oversight

• Provide leadership and oversight for grant agreement development, notices of obligation, pay request review, project monitoring, entity communication, and data integrity within the Project Accountability and Reporting System (PARS).
• Establish and maintain effective supervisory systems that communicate clear expectations, monitor workload and work quality, support employee development, and address performance concerns.
• Establish clear accountability, delegation, and escalation pathways within the Bureau and ensure the supervisory structure is functioning effectively.
• Ensure bureau-level internal controls and quality assurance processes are functioning effectively to identify compliance concerns, operational deficiencies, financial risks, and emerging issues and ensure appropriate corrective action.
• Exercise sound independent judgment within delegated authority, make timely decisions on matters within the Bureau's responsibility, and communicate significant risks to Division leadership with timely, solution-oriented information.
• Serve as the senior liaison for legislative grant administration matters involving grantees, state agencies, legislative stakeholders, DFA divisions, and other partners.
• Maintain awareness of Bureau portfolio health, including significant projects, funding, critical deadlines, reversion risks, compliance concerns, and other matters requiring heightened oversight.

Who are the customers?

The position works in partnership with local government grantees and other eligible entities, state agencies, legislative stakeholders, DFA leadership and internal stakeholders, and other public-sector partners to ensure the timely, accurate, transparent, and compliant administration of legislative grants.

The Bureau's work ultimately supports New Mexico communities and residents by ensuring legislative investments are responsibly administered, public funds are effectively stewarded, and funded projects advance their intended public purposes.

Ideal Candidate

The ideal candidate for the Bureau Chief position will possess demonstrated experience leading and supervising a team, ideally within grant management, public finance, or local government administration. This individual should have strong strategic thinking and risk-management skills, the ability to build and coach a tiered supervisory structure, and a track record of establishing internal controls and quality assurance processes. Exceptional communication and executive-level judgment are essential, along with the ability to serve as a senior liaison across grantees, legislative staff, state agencies, and Division leadership. Experience with the Project Accountability and Reporting System (PARS) or comparable grant tracking systems is a plus.

The ideal candidate will also demonstrate the ability to:

• Lead through a supervisory structure while maintaining accountability for Bureau-wide results.
• Identify and manage significant financial, operational, compliance, and programmatic risks.
• Establish effective controls, processes, and accountability measures that support accurate and consistent grant administration.
• Exercise sound independent judgment and recognize when matters require appropriate escalation.
• Communicate clearly, accurately, and effectively with executive leadership, staff, grantees, and other stakeholders.
• Balance strategic priorities with operational demands while maintaining a Bureau-wide perspective.

Bachelor's degree and nine (9) years of relevant experience as it relates to the essential duties of the position. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling thirteen (13) years may substitute for the required education and experience.

Employment Requirements

State issued ID or Driver's License.

Pre-employment criminal background check is required, and employment offer will not be extended prior to results.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. The position requires regular communication with local government officials, legislative staff, and state agency partners via phone, email, and video conference. Some in-state travel may be required to conduct site visits or attend trainings and meetings. Work is primarily performed during standard business hours.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.