Building Science Projects & Contracts Ops Lead

Lerch Bates; Northern (KY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health/dental/vision insurance

ESOP ownership

Paid time off 17 days + 10 holidays

401(k) with company match

Job summary

Lerch Bates is seeking a Project & Office Operations Specialist to support its Building Science team in a 100% in-person role in Bunn, NC. The position focuses on coordinating project contracts, client onboarding, CRM/Deltek data management, and improving operational workflows while ensuring data integrity and excellent client service.

Ideal candidates bring 3+ years in project administration for professional services, strong organizational skills, and proficiency with Microsoft Office, Deltek,

Qualifications

• 3+ years of progressive experience in project administration or office operations in a client-facing environment.
• Experience supporting project-based professional services such as consulting or architecture/engineering firms preferred.
• Ability to independently manage workflows and coordinate multiple stakeholders with limited supervision.
• Strong understanding of project administration, contract workflows, client onboarding, and records management.

Responsibilities

• Coordinate the administrative lifecycle of project contracts, service agreements, purchase orders, and client onboarding documentation.
• Prepare proposals, qualifications packages, and business documentation using established templates.
• Monitor project and contract activities, communicate risks, and support contract administration (COIs, onboarding).
• Maintain project records in Deltek/CRM and develop tools to improve operational visibility.
• Coordinate daily office operations, vendor services, and regional operational projects.

Skills

Analytical thinking

Communication skills

Organization & prioritization

Microsoft Office proficiency

Self-directed / ownership

Client service

Education

Bachelor’s degree in Business Administration / Operations / Project Management

Tools

Deltek

CRM systems

Bluebeam

Job description

Lerch Bates is seeking a Project & Office Operations Specialist to support its Building Science team in a 100% in-person role in Bunn, NC. The position focuses on coordinating project contracts, client onboarding, CRM/Deltek data management, and improving operational workflows while ensuring data integrity and excellent client service.

Ideal candidates bring 3+ years in project administration for professional services, strong organizational skills, and proficiency with Microsoft Office, Deltek,