Project & Office Operations Specialist A/E/C Coordination

Lerch Bates Inc.; Raleigh (NC); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive base salary

Annual bonus

ESOP – 100% employee-owned

Health, dental, vision insurance

Paid time off (17+ days)

10 paid holidays

401(k) with 6% match

Parental leave / tuition reimbursement

Job summary

Lerch Bates, a leading building science consultancy, seeks a Project & Office Operations Specialist to support our Building Science team in Bunn, NC (100% in-person). You will administer project contracts, oversee client onboarding, manage Deltek/CRM data, and optimize workflows to ensure efficient project delivery and exceptional client service.

You will coordinate administrative lifecycles, review information gaps, and collaborate with consultants, leadership, and vendors to keep projects on

Qualifications

• Bachelor's or associate degree preferred.
• Experience with project and contract administration.
• Experience supporting professional services is a plus.
• Demonstrated ability to manage multiple stakeholders.
• Strong documentation and records management skills.
• Proactive with ownership and independence.

Responsibilities

• Coordinate lifecycle of project contracts and client onboarding.
• Manage COIs, onboarding requirements, and project docs.
• Prepare proposals and business documentation using templates.
• Monitor project activities and remove barriers to delivery.
• Maintain project status and communicate risks.
• Uphold data integrity in Deltek and CRM.
• Support office operations and vendor coordination.

Skills

Project administration

Contract administration

Office operations

CRM systems

Deltek

Microsoft Office

Communication

Organizational skills

Education

BA/BS in Business Administration

Operations/PM degree

Tools

Deltek

CRM systems

Bluebeam

Office software

Job description

Lerch Bates, a leading building science consultancy, seeks a Project & Office Operations Specialist to support our Building Science team in Bunn, NC (100% in-person). You will administer project contracts, oversee client onboarding, manage Deltek/CRM data, and optimize workflows to ensure efficient project delivery and exceptional client service.

You will coordinate administrative lifecycles, review information gaps, and collaborate with consultants, leadership, and vendors to keep projects on