Building Safety Administrator

Anchor Hanover Group; United States; Hybrid; USD 30,000 - 40,000; Part time

Job summary

Anchor Hanover Group is seeking a highly organised Building Safety Team Administrator to join the Property Compliance team on an 18-month fixed-term, part-time basis (30 hours per week). The role is hybrid/home-based with occasional travel and focuses on maintaining building safety and fire safety compliance across the housing portfolio.

You will provide admin support, manage records in SharePoint and compliance platforms, assist with NEC4 contracts administration, FRA processes, and coordinate

Qualifications

• Experience in property, housing, compliance, or related environment.
• Excellent organisation and ability to multitask.
• Strong attention to detail and record keeping.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel.

Responsibilities

• Provide day-to-day admin support to the Building Safety Team.
• Maintain records across systems including SharePoint and compliance platforms.
• Monitor and process compliance documents and information.
• Support management of Building safety information and Golden Thread.
• Upload, validate and quality-check compliance docs and surveys.
• Respond to inquiries from colleagues, contractors and residents.
• Prepare meeting packs, take minutes and track actions.
• Assist FRA administration and remedial works programmes.
• Assist administration of NEC4 contracts and performance monitoring.
• Conduct telephone audits to ensure data accuracy.
• Identify and escalate potential compliance risks.

Skills

Administrative

Organisational skills

Microsoft Office

Excel

Written and verbal communication

Stakeholder management

Attention to detail

Tools

SharePoint

Compliance platforms

NEC4 contracts

Job description

Building Safety Team Administrator

Location: Hybrid / Home-based with occasional travel as required
Job Type: Fixed Term Contract - 18 months
Hours: Part Time, 30 hours per week
Salary: £26,302 pro rata

Role Overview

We're looking for a highly organised and proactive Building Safety Team Administrator to join our Property Compliance team. This is an excellent opportunity to play a key role in supporting the delivery of building safety and fire safety compliance across our housing portfolio.

You'll provide comprehensive administrative support to the Building Safety Team, ensuring essential compliance processes are completed accurately and on time. Working closely with surveyors, contractors, residents and internal stakeholders, you'll help maintain critical compliance records, support contract administration and contribute to keeping our residents safe.

Key Responsibilities

• Provide day-to-day administrative support to the Building Safety Team, ensuring compliance service standards are met or exceeded.
• Manage and maintain accurate records across a range of systems, including SharePoint and compliance management platforms.
• Monitor, chase and process compliance-related documentation and information.
• Support the management of building safety information, including the Golden Thread and associated compliance records.
• Upload, validate and quality-check compliance documentation and survey reports.
• Manage team inboxes and respond promptly to enquiries from colleagues, contractors and residents.
• Prepare meeting packs, take minutes and support follow-up actions.
• Support Fire Risk Assessment (FRA) administration and remedial works programmes.
• Assist with the administration of NEC4 contracts and performance monitoring activities.
• Carry out telephone audits and validation checks to ensure compliance information remains accurate and up to date.
• Proactively identify and escalation potential compliance risks and non-compliant activities

Requirements

• Previous experience in an administrative role, ideally within property, housing, compliance or a related environment.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel.
• Ability to build effective working relationships with a wide range of stakeholders.
• Customer-focused approach with a commitment to delivering excellent service.

Please note: We are unable to offer sponsorship for this position. Therefore, candidates must be able to demonstrate their legal right to work in the UK without requiring sponsorship now or in the future.

This role will be offered as a secondment for existing Anchor colleagues and as a fixed-term contract for external candidates.