Building Facility Coordinator, Event Services (8038)

Idaho State University; Pocatello, Northern (ID, KY); Hybrid; USD 23,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Employee assistance program (EAP)

Job summary

Idaho State University in Pocatello is seeking a Building Facility Coordinator for Event Services to plan and coordinate equipment and facility set-up for meetings, conferences, and special events. The role supervises maintenance and security of ISU facilities and ensures premier customer service across campus venues.

The position requires coordinating AV and event setups, leading the Event Services crew, and maintaining safe, clean environments.

Qualifications

• Supervisory experience and leadership capabilities.
• Ability to perform basic arithmetic with whole numbers.

Responsibilities

• Provide frontline hospitality by welcoming clients and stakeholders for scheduled events, delivering proactive assistance, and managing real-time logistical changes.
• Serve as a central institutional resource interpreting university policies and facility procedures.
• Facilitate cross-departmental communication to ensure operational alignment with full-time management.
• Compile operational reports detailing daily activities, shift dynamics, and incident data.

Skills

Supervisory practices

Arithmetic (whole numbers)

Tools

AV equipment

Job description

Building Facility Coordinator, Event Services (8038)

Pocatello - Main
NOT eligible for remote work, on-campus position

Institution Information

Idaho State University, established in 1901, is aCarnegie-classified doctoral research and teaching institution, with a culturebuilt on trust, compassion, stability, and hope. ISU serves over 12,000students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grand,natural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

To plan and coordinateequipment and facility set-up for meetings, conferences, and special events; tosupervise the maintenance and security of a state building; perform relatedwork.

The successful candidate supports thedaily operational execution of event logistics, setups, and teardowns acrossthe Idaho State University campus. Serving as a primary liaison betweenfacility guests and department staff, this role ensures the delivery of premiercustomer service and the seamless execution of scheduled university functions.The Coordinator works hand-in-hand with the event setup team, overseessophisticated audiovisual integrations, and maintains clean, secure, andprofessional environments across venue spaces.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

Daily Operations & Customer Service

• -Providefrontline hospitality by welcoming clients and stakeholders for scheduledevents, delivering proactive assistance, and managing real-time logisticalchanges.
• -Serveas a central institutional resource accurately interpreting university policies andfacility procedures.
• -Facilitatecross-departmental communication and collaborate closely with full-time management toensure operational alignment.
• -Compilecomprehensive operational reports detailing daily activities, shift dynamics, andincident data or unusual circumstances.

Event Management & Supervision

• -Coordinatephysical event configurations, managing the deployment and teardown of tables,chairs, pipe-and-drape configurations, stanchions, and specialized outdoorequipment.
• -Superviseand lead the Event Services crew, assigning daily workflows, monitoring operationalproductivity, and fostering a collaborative team environment.
• -Auditvenue configurations against official daily setup worksheets to verifyphysical setup accuracy and compliance.
• -Overseetechnical audio-visual (AV) operations, troubleshooting and managing thedeployment and breakdown of portable digital projectors, laptops,microphonic systems, and supporting equipment.
• -Operateprofessional-grade AV configurations safely, including 16-channelmixing consoles, amplifiers, monitors, loudspeaker systems, and videoprojection displays.
• -Spearheademployee training initiatives, orchestrating onboarding sessions, stafforientations, ongoing technical AV instruction, and continuous in-servicedevelopment workshops.

Facility Maintenance & Safety

• -Maintainrigorous facility cleanliness standards across assigned event venues, encompassing waste management, furniture sanitization, carpet/upholsteryspot cleaning, and necessary upkeep.
• -Upholdsafety protocols to protect guests, staff, and university assets.
• -Executeemergency response procedures effectively during medical incidents, fire alarms,civil disruptions, or severe weather conditions.
• -Managelogistical storage areas, ensuring equipment staging zones and supply closetsremain organized, inventory-controlled, and compliant with safety codes.
• -Mitigatefacility infrastructure issues by promptly initiating communication with the on-callemergency maintenance crew for building failures (e.g., floods, structuralleaks).

Minimum Qualifications

Some knowledge of

• -Supervisory practices.
• -Adding, subtracting,multiplying, and dividing whole numbers.

Experience

• -Resolving customerservice problems.
• -Developing writtenreports.
• -Operating andmaintaining commercial lighting, audio-visual, and sound equipment.
• -Using tools,equipment, materials and common practices used in facility preparationincluding custodial work.

Specialty Requirement

• -These positions at ISUrequire a valid driver's license.

Supplemental Information

• -This position worksspecial events and is subject to 24-hour call.
• -This work requires the ability to regularly lift and carry 35pounds, with the possibility of lifting as much as90 pounds.
• -This work involvesstanding and walking approximately 80% of work time.

Additional Information

ISU minimum for this classification is $17.25/hour, commensuratewith education and experience. To be considered for this opportunity, apply on or before October 13, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employeeassistanceprogram (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.