Building Coordinator

Intergenerational Schools; Cleveland (OH); On-site; USD 36,000 - 54,000; Full time

Job summary

Intergenerational Schools is seeking a on-site Administrative Support role to help with daily operations, logistics, and communications across campus and events.

You will assist arrivals, vendor coordination, inventory, IT tickets, and meal program administration while supporting a safe, organized learning environment. This 12-month, non-exempt, salaried position requires reliability and teamwork.

Qualifications

• High School Diploma.
• Demonstrated aptitude for the work to be performed.
• Highly organized.
• Written and verbal communication skills.
• Basic knowledge of Microsoft programs (Word, Excel, Power Point, etc.).
• Physically able to stand for 30+ minutes at a time, Able to lift up to 30 lbs.
• Must have driver’s license and reliable transportation (in case of picking up supplies, etc.).
• Belief in mission and philosophy of The Intergenerational Schools
• Clear BCI/FBI Background check

Responsibilities

• Assists with daily school operations and logistics, including arrival and dismissal.
• Meets deliveries and facilitates distribution of items purchased.
• Orders supplies for day-to-day operation of the school.
• Greets vendors and directs them on site.
• Checks in with IT services, submits help desk tickets, inventories devices, and troubleshoots issues.
• May assist with safety drills and supervise students as needed.
• Coordinate with food service for meal programs and reimbursements.
• Primary on-site person to monitor and keep building clean; contact maintenance as needed.
• Forward invoices to payables staff for payment.
• Coordinate logistics for events (Picture Day, conferences, Open Houses, etc.).
• Schedule transportation for field trips and coordinate lunches with staff.
• Perform administrative tasks: copying, scanning, laminating, data entry, mailings, etc.
• Other duties as assigned.

Skills

Highly organized

Written and verbal communication

Microsoft Office basics

Education

High School Diploma

Job description

Summary

Works as an integral part of the school’s team. Performs a variety of tasks that are noninstructional in nature, but critical to the smooth daily operation of the school.

Supervisor

Director of Network Operations, while working closely with Principals, Director of Network Facilities, and staff

Category

Full Time, Salaried, 12-month, non-exempt

Essential Functions

Assists: Daily school operations and logistics including:

• Assisting with arrival and dismissal
• Meeting deliveries and helping facilitate distribution of purchased items.
• Order supplies for day-to-day operation of the school.
• Greeting vendors and showing them where they need to be on site
• Checking in and out with IT services when on site, submitting work help desk tickets, maintaining an inventory of staff and student devices, ensuring they are charged and ready for use, and troubleshooting any technical issues that arise.
• May assist with conducting safety drills and documenting.
• May be asked to supervise and or escort students from place to place within the building and grounds if needed.
• May assist with various physical needs of students as needed.
• Coordinating with food service providers, managing meal programs and ensuring compliance with all state and federal regulations. May assist with maintaining records of daily meal counts, monitoring waste and inventory levels and submitting accurate claims for reimbursement.
• Primary person responsible that building is regularly monitored and kept clean during day, contacting maintenance as needed
• Other duties as assigned
• Forward invoices to payables staff for payment.
• Coordinate all logistics related to various school events and special meetings including but not limited to: Picture Day, Father’s Walk, Conferences, Open Houses, Celebrations of Learning and Concerts, Field Day, Commencement, Family Potlucks and BBQs. Logistics may include:
• Working with vendors to schedule services, catering, obtain permits if needed, etc.
• Distributing flyers
• Reserving and setting up physical spaces (furniture set up and break down, tablecloths, décor, food & drink, audio/visual equipment set up and testing, etc.)
• Ordering and possible pick up of certain supplies and refreshments
• Ensuring proper signage and that guests are greeted and let into the building
• Scheduling and communicating to all staff (for Picture Day for example)
• Scheduling buses or other transportation for school field trips (except intergenerational trips) and working with other staff to ensure lunches, etc. are ready.

Administrative supports include copying, scanning, laminating, organizing and distributing materials, assisting with inventory, receiving/receipting payments, preparing deposits, assisting with school mailings, data entry and data access to assist with various reports, covering front desk/reception when needed (answering phones, door buzzer, attendance calls, etc.).

Other duties as assigned

Qualifications

• High School Diploma
• Demonstrated aptitude for the work to be performed
• Highly organized
• Written and verbal communication skills
• Basic knowledge of Microsoft programs (Word, Excel, Power Point, etc.)
• Physically able to stand for 30+ minutes at a time, Able to lift up to 30 lbs. (weight of a copier paper box/water jug)
• Must have driver’s license and reliable transportation (in case of picking up supplies, etc.)
• Belief in mission and philosophy of The Intergenerational Schools
• Clear BCI/FBI Background check

Work Location

Near West Intergenerational School