Facilities Coordinator

CONFLUENCE ACADEMY; St. Louis (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

CONFLUENCE ACADEMY is seeking a Facilities Coordinator in Saint Louis, MO to manage maintenance, HVAC systems, and procurement across multiple campuses. You will coordinate with administrators, vendors, and network departments to maintain safe, clean facilities.

The role includes supervising work orders, BAS monitoring, and assisting the Director of Operations on projects. Strong communication and problem-solving skills are essential.

Qualifications

• Bachelor’s degree and 3+ years of related experience preferred.
• Electrical and HVAC certification(s) preferred or demonstrated knowledge.
• Ability to read, analyze, and interpret reports.

Responsibilities

• Maintains HVAC components across buildings (rooftop units, boilers, chillers, pumps).
• Monitors BAS systems in select buildings.
• Assists maintenance personnel as needed.
• Ensures safe, clean, healthy, and attractive facilities.
• Conducts quality assurance reviews on contracted facility vendors.
• Manages care of school grounds, parking areas, and playgrounds.
• Oversees work order system network-wide.
• Develops preventive maintenance plans for buildings and grounds.
• Inspects buildings and grounds to identify needed maintenance.
• Solicits bids on repair costs.
• Meets with administrators to discuss facility and transportation matters.
• Performs inventory audits of furniture and equipment.
• Coordinates with leaders on furniture needs and procurement.
• Manages repairs of plumbing, windows, doors, floors, and gym equipment.
• Takes part in transportation cross-training.
• Other duties as assigned

Skills

HVAC systems

Facilities operations

Vendor management

Communication

Education

Bachelor’s degree

Tools

BAS software

MS Office

Job description

Job Location: Resource Office - Saint Louis, MO 63102

Position Type: Full Time

POSITION SUMMARY

The Facilities Coordinator will be responsible for performing a variety of maintenance tasks including responding to critical calls for HVAC issues and work orders from multiple campuses across the Confluence Academies LEA. This position also communicates with school administrators, other network departments, and vendors associated with the network's custodial / maintenance program. Manages procurement, delivery, inventory and storage needs for all related network equipment, furniture, and fixtures. Manages vendor relationships relative to maintenance and housekeeping. Assists Director of Operations on various projects as assigned. Cross trained and assists the Transportation Coordinator in duties relating to aspects of the network transportation program.

ESSENTIAL JOB FUNCTIONS

• Maintains various HVAC components including rooftop units, boilers, chillers and pumps.
• Monitors BAS systems in select buildings,
• Assists other maintenance personnel as needed,
• Assumes responsibility for the maintenance and repair of all buildings and equipment to provide safe, clean, healthy, and attractive facilities
• Assumes responsibility for the maintenance and repair of all buildings and equipment to provide safe, clean, healthy, and attractive facilities
• Conducts quality assurance reviews on contracted facility vendors and follows up accordingly on corrective actions taken for any findings
• Assumes responsibility for the care of school grounds, parking areas, playgrounds and roadways
• Manages work order system to insure systematic attention to repair and maintenance needs network-wide
• Develops and implements a system of preventive care and maintenance of buildings and grounds
• Inspect buildings and grounds on regular basis to determine needed maintenance and repairs.
• Solicits bids on repair costs needed
• Meets routinely with school administrators to discuss facility and transportation matters
• Conducts annual furniture and equipment safety and inventory control audit network-wide
• Maintains central inventory stock of all surplus furniture for school system
• Coordinates with building leaders on furniture needs for campuses and reconcile requests against surplus inventory, prepare quotes for needs not in surplus and recommend vendor purchase
• Coordinates delivery and placement of replacement furniture on campuses as needed
• Manages projects assigned by Director of Operations and ensure compliance and quality
• Assumes responsibility for the maintenance and repair of all buildings and equipment to provide safe, clean, healthy, and attractive facilities
• Maintains, repairs plumbing, and installs plumbing fixtures,
• Maintains, and repairs interior and exterior windows and door hardware,
• Maintains and repairs floors and ceiling tiles.
• Maintains and repairs all playground and gym equipment,
• Maintains and repairs restroom fixtures and partitions,
• Performs variety of maintenance activities (carpentry, painting, drywall),
• Repairs and assembles various equipment and furniture as per work order requests,
• Moves items and equipment within buildings and between campuses,
• Troubleshoots electrical systems including lighting, motors and controls,
• Cross trained in all aspects of the position of Transportation Coordinator.
• Other duties as assigned

Qualifications

Education/Experience

Bachelor’s degree and three or more years of relevant work experience preferred.

Certification

Electrical and HVAC certification(s) preferred or demonstrated extensive technical knowledge and training in HVAC and electrical systems, maintenance, and repairs.

Language Skills

Ability to effectively communicate. Ability to read, analyze, and interpret incident reports. Ability to effectively present information and respond to questions from staff, students, co-workers, and the general public.

Computer Skills

Ability to use on a basic level Microsoft office product (word, excel, power point), email and internet. Knowledge and understanding of BAS systems for monitoring and controlling HVAC systems.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions and act accordingly.

Reliable Transportation

The lead role will require the incumbent to respond to after school hours emergencies as well as travel between campuses and within the community. Mileage will be reimbursed by the district but the incumbent must have reliable transportation.

Other Skills and Abilities

Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all school system requirements and Board of Directors policies. Ability to utilize technology to assist in day to day operations for students, programs, and staff.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and the ability to adjust focus. The position requires meeting deadlines, interacting with the public and staff, irregular or extended work hours. The employee is responsible for safety, well-being, and work output of him/herself. Must be able to meet demands from several people at one time.

Non-Exempt