Facilities Coordinator

Confluence Academy; Missouri; On-site; USD 45,000 - 65,000; Full time

Job summary

Confluence Academy is seeking a Facilities Coordinator to maintain and improve facilities across multiple campuses in Missouri. The role includes HVAC upkeep, BAS monitoring, procurement, inventory control, and coordinating with administrators, vendors, and the Operations team.

The ideal candidate has a bachelor’s degree with 3+ years in facilities or maintenance, HVAC/Electrical certifications preferred, and strong communication and problem-solving skills.

Qualifications

• Bachelor's degree and 3+ years of relevant work experience preferred.
• Electrical and HVAC certification(s) preferred or demonstrated extensive technical knowledge and training in HVAC and electrical systems, maintenance, and repairs.
• Ability to read, analyze, and interpret incident reports; communicate clearly with staff, students, and vendors.

Responsibilities

• Maintain HVAC components including rooftop units, boilers, chillers, and pumps.
• Monitor BAS systems in select buildings.
• Manage preventive maintenance and repairs for facilities network-wide.
• Coordinate with administrators, vendors, and departments on facility needs.
• Oversee inventory, procurement, delivery, and surplus furniture for campuses.
• Assist Director of Operations on projects and support Transportation Coordinator duties.

Skills

HVAC knowledge

Electrical systems

Facilities maintenance

Communication

Problem solving

Transportation coordination

Education

Bachelor's degree

Tools

BAS systems

MS Office

Job description

POSITION SUMMARY: The Facilities Coordinator will be responsible for performing a variety of maintenance tasks including responding to critical calls for HVAC issues and work orders from multiple campuses across the Confluence Academies LEA. This position also communicates with school administrators, other network departments, and vendors associated with the network's custodial / maintenance program. Manages procurement, delivery, inventory and storage needs for all related network equipment, furniture, and fixtures. Manages vendor relationships relative to maintenance and housekeeping. Assists Director of Operations on various projects as assigned. Cross trained and assists the Transportation Coordinator in duties relating to aspects of the network transportation program.

ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned.

• Maintains various HVAC components including rooftop units, boilers, chillers and pumps.
• Monitors BAS systems in select buildings,
• Assists other maintenance personnel as needed,
• Assumes responsibility for the maintenance and repair of all buildings and equipment to provide safe, clean, healthy, and attractive facilities
• Assumes responsibility for the maintenance and repair of all buildings and equipment to provide safe, clean, healthy, and attractive facilities
• Conducts quality assurance reviews on contracted facility vendors and follows up accordingly on corrective actions taken for any findings
• Assumes responsibility for the care of school grounds, parking areas, playgrounds and roadways
• Manages work order system to insure systematic attention to repair and maintenance needs network-wide
• Develops and implements a system of preventive care and maintenance of buildings and grounds
• Inspect buildings and grounds on regular basis to determine needed maintenance and repairs.
• Solicits bids on repair costs needed
• Meets routinely with school administrators to discuss facility and transportation matters
• Conducts annual furniture and equipment safety and inventory control audit network-wide
• Maintains central inventory stock of all surplus furniture for school system
• Coordinates with building leaders on furniture needs for campuses and reconcile requests against surplus inventory, prepare quotes for needs not in surplus and recommend vendor purchase
• Coordinates delivery and placement of replacement furniture on campuses as needed
• Manages projects assigned by Director of Operations and ensure compliance and quality
• Assumes responsibility for the maintenance and repair of all buildings and equipment to provide safe, clean, healthy, and attractive facilities
• Maintains, repairs plumbing, and installs plumbing fixtures,
• Maintains, and repairs interior and exterior windows and door hardware,
• Maintains and repairs floors and ceiling tiles.
• Maintains and repairs all playground and gym equipment,
• Maintains and repairs restroom fixtures and partitions,
• Performs variety of maintenance activities (carpentry, painting, drywall),
• Repairs and assembles various equipment and furniture as per work order requests,
• Moves items and equipment within buildings and between campuses,
• Troubleshoots electrical systems including lighting, motors and controls,
• Cross trained in all aspects of the position of Transportation Coordinator.
• Other duties as assigned

Qualifications

QUALIFICATION REQUIREMENTS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Experience: Bachelor's degree and three or more years of relevant work experience preferred.

Certification: Electrical and HVAC certification(s) preferred or demonstrated extensive technical knowledge and training in HVAC and electrical systems, maintenance, and repairs.

Language Skills:Ability to effectively communicate. Ability to read, analyze, and interpret incident reports. Ability to effectively present information and respond to questions from staff, students, co-workers, and the general public.

Computer Skills: Ability to use on a basic level Microsoft office product (word, excel, power point), email and internet. Knowledge and understanding of BAS systems for monitoring and controlling HVAC systems.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions and act accordingly.

Reliable Transportation: The lead role will require the incumbent to respond to after school hours emergencies as well as travel between campuses and within the community. Mileage will be reimbursed by the district but the incumbent must have reliable transportation.

Other Skills and Abilities: Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all school system requirements and Board of Directors policies. Ability to utilize technology to assist in day to day operations for students, programs, and staff.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and the ability to adjust focus. The position requires meeting deadlines, interacting with the public and staff, irregular or extended work hours. The employee is responsible for safety, well-being, and work output of him/herself. Must be able to meet demands from several people at one time.