Project Coordinator

eagle Controls; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Stock ownership

Travel package

Annual bonus

Health insurance

Vision insurance

401k

PTO

Holidays

Tuition reimbursement

Employee assistance program

Gym reimbursements

Job summary

eagle Controls seeks a Project Coordinator to join our Controls team, supporting the Project Director and management across contracts, submittals, scheduling, and budgeting for building automation projects.

The ideal candidate has 2+ years of administrative or coordination experience, and will help keep project documentation organized so field and project teams can execute on time and within budget. Offices in multiple cities, Nashville included.

Qualifications

• 2+ years of administrative or coordination experience in construction, mechanical, or controls contracting.
• Strong organizational skills and attention to detail in a fast-paced, multi-project environment.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare, organize, and maintain project contract documents, submittals, RFIs, and change order logs.
• Track project schedules and milestones; coordinate meeting scheduling and distribute meeting minutes.
• Assist Project Managers and the Project Director with budget tracking, purchase orders, and subcontractor documentation.
• Coordinate procurement and delivery of equipment and materials to support field installation schedules.
• Maintain accurate project files in accordance with company recordkeeping standards.
• Provide backup administrative and executive-coordination support across project and service teams.

Skills

Administrative support

Project coordination

Multitasking

Communication skills

Education

Associate's or Bachelor's degree in Business or related field

Tools

Microsoft Office

Procore

Bluebeam

Job description

eagle Controlsis seeking qualified professionals to join our Controls team. eagle Controls uses the most advanced, user-friendly automation systems in the market. eagle designs, builds, programs and commissions building automation system projects for new or existing construction across a variety of markets.

IMI’s acquisition of eagle Controls in 2018 helped complete our unique offering of beginning-to-end mechanical system delivery. eagle Controls is headquartered in Chesterfield, MO and has offices in Granite City, IL, Nashville, TN, and Charlotte, NC.

We are currently looking for a Project Coordinator to join our Controls team located at our offices in Granite City, IL, Chesterfield, MO, Nashville, TN, Charlotte, NC, and Raleigh, NC Our ideal candidate for a Project Coordinator is someone who has 2+ years of experience and will support the Project Director and project management team in administering controls and building-automation projects from contract award through closeout. This role keeps project documentation, submittals, scheduling, and communication organized so field and project teams can execute on time and within budget.

Primary responsibilities for eagle’s Project Coordinator include:

• Prepare, organize, and maintain project contract documents, submittals, RFIs, and change order logs.
• Track project schedules and milestones; coordinate meeting scheduling and distribute meeting minutes.
• Assist Project Managers and the Project Director with budget tracking, purchase orders, and subcontractor documentation.
• Coordinate procurement and delivery of equipment and materials to support field installation schedules.
• Maintain accurate project files (digital and physical) in accordance with company recordkeeping standards.
• Serve as a point of contact for administrative questions from field technicians, subcontractors, and vendors.
• Support project closeout activities, including as-built documentation, O&M manuals, and warranty tracking.
• Assist with invoicing support and billing documentation in coordination with accounting.
• Provide backup administrative and executive-coordination support across project and service teams as needed.
• Identify and elevate schedule or documentation issues to the Project Director in a timely manner.

Primary qualifications for eagle’s Project Coordinator include:

• Associate's or Bachelor's degree in Business, Construction Management, or related field preferred; equivalent experience considered.
• 2+ years of administrative or coordination experience, ideally in construction, mechanical, or controls contracting.
• Strong organizational skills and high attention to detail in a fast-paced, multi-project environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and project management/documentation software (e.g., Procore, Bluebeam).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines across concurrent projects.
• Prior exposure to construction contracts, submittals, or scheduling terminology a plus.

COMPENSATION AND BENEFITS:

• Salary Range: $55,000 - $75,000
• Employee Stock Ownership Program
• Travel Package
• Discretionary Annual Bonus’
• Health insurance
• Vision insurance
• 401k with Discretionary Company Contributions
• Paid Time Off (PTO; Vacation)
• Paid Company Holidays
• Tuition Reimbursement Program
• Employee Assistance Program
• Gym reimbursements

DIVERSITY:

Our commitment to diversity and inclusion starts with us. The IMI companies strive to build a team that is truly reflective of the communities we serve in every level of our business. We know that when diverse minds and perspectives come together, the possibilities are limitless.

Our philosophy is to hire talented people, provide them with the training, tools, and resources to be successful, empower them to go and contribute to the success of the company, and to reward performance. If you’re ready to be a part of our team AND a part of our solution,