Buffalo Office & Facilities Coordinator (Part-Time)

Centivo; United States; Remote; USD 16,000 - 22,000; Part time

Job summary

Centivo is seeking an Office Coordinator to support our downtown Buffalo office and our Member Care, Finance & Administration, and People Operations teams. This part-time role (up to 20 hours/week) has potential to become full-time and is based in the Buffalo office, with hours 8:30a–1:00p, Monday–Friday.

The role covers facilities coordination, mail handling, inventory management, vendor relations, and event support, with a focus on confidentiality and efficient operations.

Qualifications

• 1 year experience working in a corporate or medical office setting.
• Excellent written and verbal communication skills, with the ability to interact effectively with employees across the office and cross-functional stakeholders.
• Strong attention to detail, with the ability to consistently track, log, and document office needs, activities, inventory, and mail handling processes.
• A proactive, self-directed approach to work—able to anticipate needs and manage tasks autonomously without prompting.
• Intermediate proficiency with Microsoft Office (Excel, PowerPoint, Word, Outlook) and ability to navigate SharePoint and OneDrive.

Responsibilities

• Serve as the primary point of contact for building management, facilities vendors, and the landlord, addressing office needs, maintenance requests, and facility-related concerns.
• Maintain office efficiency by supporting supply procurement, inventory control, and vendor relationships to ensure a well-equipped, organized workspace.
• Arrange the purchase of office equipment and maintain accurate property inventory records.
• Organize office access and amenity logistics, including employee access badges, transit/parking passes, and related administrative programs.
• Process incoming and outgoing mail, including sorting, weighing packages to determine correct postage, creating labels and dropping off packages, and discarding junk mail.
• Maintain confidentiality and secure handling procedures for sensitive mail, documents, and shipments.
• Coordinate logistics for and attend onsite office events, including scheduling, setup/breakdown, vendor or catering coordination, and day‑of support.
• Monitor shredding and secure document

Skills

Communication

Attention to detail

Proactive work style

Tools

Microsoft Office

SharePoint/OneDrive

Job description

Centivo is seeking an Office Coordinator to support our downtown Buffalo office and our Member Care, Finance & Administration, and People Operations teams. This part-time role (up to 20 hours/week) has potential to become full-time and is based in the Buffalo office, with hours 8:30a–1:00p, Monday–Friday.

The role covers facilities coordination, mail handling, inventory management, vendor relations, and event support, with a focus on confidentiality and efficient operations.