Budgets & Administrative Support Specialist

Oklahoma State University; Ada, Northern (OK, KY); Hybrid; USD 21,000 - 28,000; Full time

Job summary

Oklahoma State University (OSU) Extension in Ada, OK seeks a financial/administrative support professional. The position delivers financial services for county, area, and district educators, maintaining records with Quicken/QuickBooks and processing purchasing, invoices, and reimbursements.

The role requires a high school diploma or GED and at least 1 year of financial or accounting experience, with proficiency in Microsoft Office and strong communication skills.

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 1 year of financial or accounting experience. Post-secondary education may be substituted for experience.
• Valid Driver’s License.
• Proficient in Microsoft Office. Experience with Quicken preferred.
• Excellent people skills. Ability to multi-task; yet pay particular attention to details.
• Good organizational skills. Strong oral and written communication skills.

Responsibilities

• Maintain accurate financial records using Quicken and/or QuickBooks, including expense tracking, account reconciliation and budget monitoring.
• Process and document all purchasing transactions in compliance with organizational and grant guidelines for county, area and district staff.
• Prepare and submit purchase orders, invoices, and reimbursement requests.
• Generate monthly, quarterly, and annual financial reports.
• Ensure compliance with financial policies, procedures, and audit requirements as outlined by OSU policy, Extension Finance and the AVP for Extension.
• Perform and/or delegate database entry and management relative to extension programs.
• Use knowledge and keyboarding skills of Microsoft Office and other computer software to assist in daily activities.
• Understand and interpret OSU, County, and Extension regulations, policies, and office procedures for efficient office management.
• Act as liaison between county, district, or state offices as appropriate.
• Display courteous and effective communication while fielding telephone calls, receiving and directing visitors, and responding to oral and written requests.
• Have other duties as assigned to enhance program support.

Skills

Microsoft Office

People skills

Oral and written communication

Multi-tasking

Organizational skills

Attention to detail

Education

High School/GED

Tools

Quicken

QuickBooks

Microsoft Office

Job description

Oklahoma State University (OSU) Extension in Ada, OK seeks a financial/administrative support professional. The position delivers financial services for county, area, and district educators, maintaining records with Quicken/QuickBooks and processing purchasing, invoices, and reimbursements.

The role requires a high school diploma or GED and at least 1 year of financial or accounting experience, with proficiency in Microsoft Office and strong communication skills.