Budget & Operations Coordinator II – Guest & Contracts

Liberty University; Lynchburg (VA); On-site; USD 44,000 - 50,000; Full time

Job summary

Liberty University in Lynchburg, VA seeks the LU Stages Operations & Budget Coordinator to coordinate budget planning, procurement, and guest-related processes for LU Stages.

You will manage contracts, track expenses, prepare reports, and support leadership with annual planning, ensuring compliance with university policies.

This role requires a four-year degree and 2–3 years in a professional office setting, with strong Excel and budget-tracking skills.

Qualifications

• Four-year college degree or the equivalent.
• 2-3 years+ experience in professional office environment.
• Master’s degree (preferred).
• Experience working in higher education.
• Proficiency in Microsoft Excel to support departmental budgeting and tracking.
• Data experience in Banner, Assist, BuyLU, and Emburse Expense Management.

Responsibilities

• Facilitates compliance with Procurement, Legal, Accounting, and HR requirements, including ICQ forms and supplier setup.
• Coordinates contract processing and payment documentation with university offices.
• Submits requisitions and purchase orders for guests and contracted services.
• Processes invoices against LU Stages purchase orders and ensures timely payments.
• Maintains guest budgets, records, and travel documentation for LU Stages events.
• Tracks Convocation guest expenses and supports budget meetings and reporting.

Skills

Excel

Education

Four-year college degree or the equivalent

2-3 years+ experience in professional office environment

Tools

Banner

Assist

BuyLU

Emburse Expense Management

Job description

Liberty University in Lynchburg, VA seeks the LU Stages Operations & Budget Coordinator to coordinate budget planning, procurement, and guest-related processes for LU Stages.

You will manage contracts, track expenses, prepare reports, and support leadership with annual planning, ensuring compliance with university policies.

This role requires a four-year degree and 2–3 years in a professional office setting, with strong Excel and budget-tracking skills.