Administrative Coordinator - Theatre & Dance Programs

The Chronicle Of Higher Education, Inc.; Lynchburg (VA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Retirement plans

Job summary

Liberty University in Lynchburg, VA seeks an Administrative Assistant II to provide essential support to the dean, chair, faculty, staff, students and guests of the School of Communication & the Arts. The role requires independent judgment within a collaborative, Christian mission.

Responsibilities include greeting visitors, coordinating events, managing records, supporting HR hiring procedures, and using Workday, 25Live, Banner and Anaplan to streamline operations.

Qualifications

• 1-3 years administrative experience and bachelor’s degree required; OR 3-5 years office/administrative experience with finance/business and personnel management.
• Prefer professional work experience in a higher educational academic setting.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent organizational and problem-solving skills and previous event planning experience required.

Responsibilities

• Greets visitors and provides professional, courteous assistance.
• Performs clerical duties including filing, typing, answering phones, and managing email correspondence.
• Schedules and coordinates events such as CFAW, Experience LU, graduation, and other departmental functions.
• Schedules, records, compiles, transcribes, and distributes minutes of meetings.
• Coordinates guest visits including accommodations, meals, and transportation.
• Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets.
• Reserves rooms using 25Live.
• Maintains a clean, organized, and positive academic office environment.
• Trains and becomes proficient in Liberty University systems and software.
• Supports and supervises HR hiring procedures.
• Performs other duties as assigned.
• Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
• Submits key/badge access for others.
• Provides training as needed to department employees for administrative processes.
• Orders and maintains office supplies and equipment in BuyLU.
• Reconciles all p-card expenditures.
• Coordinates travel for department.
• Tracks student information.
• May use Workday to hire student workers and possibly GSA/TA, staff, and faculty.
• Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned to an Administrative Assistant I as needed.
• Enters/updates courses and programs in Courseleaf and may possibly enter faculty into FAT for classes and possibly handle catalog edits and course legislation.
• May assist in processes related to faculty qualifications.
• Approves time/absences in Workday for student workers and staff.
• Oversees procurement tasks and manages budgets in Banner and Anaplan.

Skills

Microsoft Office

Organizational skills

Event planning

Communication skills

Teamwork

Education

Bachelor’s degree

Tools

Workday

Banner

Anaplan

Courseleaf

25Live

Job description

Liberty University in Lynchburg, VA seeks an Administrative Assistant II to provide essential support to the dean, chair, faculty, staff, students and guests of the School of Communication & the Arts. The role requires independent judgment within a collaborative, Christian mission.

Responsibilities include greeting visitors, coordinating events, managing records, supporting HR hiring procedures, and using Workday, 25Live, Banner and Anaplan to streamline operations.