Aviation Budget & Fleet Coordinator

Liberty University, Inc.; Lynchburg (VA); On-site; USD 44,000 - 50,000; Full time

Job summary

Liberty University in Lynchburg, VA is seeking a Budget Coordinator to oversee day-to-day financial operations for the School of Aeronautics, working with the Provost Office Budget Manager and external partners.

The role handles requisitions, budgeting, fleet expense tracking, and purchasing card activity, ensuring accuracy and policy compliance; includes forecasting and reporting. Candidates should have a Bachelor's degree in business or related field and strong Excel skills.

Qualifications

• Bachelor's degree in Business, Finance, Accounting, or related field.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, particularly Excel.
• Effective written and verbal communication skills.

Responsibilities

• Process requisitions, purchase orders, and other financial transactions in the university procurement system.
• Monitor requisition workflow and coordinate approvals ensuring timely processing.
• Maintain accurate budget records and track expenditures across multiple accounts and funding sources.
• Track and reconcile aircraft fleet-related expenses, including maintenance, fuel, parts, and vendor services.
• Review and reconcile purchasing card transactions related to fleet operations.
• Assist in the reconciliation of accounts on a regular basis to ensure accuracy and completeness, supporting monthly, quarterly, and annual budget review processes.
• Coordinate with internal departments and external vendors regarding purchasing, invoicing, and payment inquiries.
• Ensure compliance with Liberty University financial policies, procedures, and audit requirements.
• Maintain organized records of financial transactions and supporting documentation.
• Assist with resolving discrepancies in budget activity, invoices, or account balances.
• Provide general support and guidance to faculty and staff regarding budget and procurement processes.
• Participate in budget planning, forecasting, and reporting activities as assigned.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Excel proficiency

Education

Bachelor's degree in Business/Finance/Accounting or related field

Equivalent combination of education and experience

Tools

Excel

BuyLU (enterprise financial system)

Job description

Liberty University in Lynchburg, VA is seeking a Budget Coordinator to oversee day-to-day financial operations for the School of Aeronautics, working with the Provost Office Budget Manager and external partners.

The role handles requisitions, budgeting, fleet expense tracking, and purchasing card activity, ensuring accuracy and policy compliance; includes forecasting and reporting. Candidates should have a Bachelor's degree in business or related field and strong Excel skills.