Budget & Operations Administrative Assistant

Rice University; Houston (TX); On-site; USD 26,000 - 32,000; Full time

Job summary

Rice University’s Department of Bioengineering seeks an administrative professional to support budget, finance, and day-to-day operations. Reporting to the Bioengineering Executive Administrator, this role coordinates budget and finance activities, processes transactions, tracks expenditures, and assists with financial reporting while maintaining an efficient office environment.

The ideal candidate will be highly organized, detail-oriented, and customer-focused, with strong communication skills

Qualifications

• High School Diploma or equivalent.
• Two or more (2+) years of administrative experience.
• Proficient computer skills with office software and email applications.

Responsibilities

• Coordinates multiple administrative and business functions, with emphasis on budget and finance support.
• Generates routine communications; coordinates production and distribution of documents (presentations, handouts, reports, brochures).
• Plans and schedules calendars, resolves calendaring conflicts, and arranges travel.
• Processes and monitors financial transactions, including resolution of discrepancies.
• Schedules, organizes, and operates conferences, seminars, and events, including vendor coordination.
• Maintains office supplies and equipment; coordinates office moves and facilities concerns.

Skills

Organization

Follow-through

Customer service

Communication

Prioritize and multi-task

Team collaboration

Education

High School Diploma or equivalent

Tools

Office software

Email applications

Job description

Rice University’s Department of Bioengineering seeks an administrative professional to support budget, finance, and day-to-day operations. Reporting to the Bioengineering Executive Administrator, this role coordinates budget and finance activities, processes transactions, tracks expenditures, and assists with financial reporting while maintaining an efficient office environment.

The ideal candidate will be highly organized, detail-oriented, and customer-focused, with strong communication skills