Athletics Business Coordinator

Rice University; Houston (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Rice University Athletics is seeking an Athletics Business Coordinator in Houston to manage budgeting, purchasing, and monthly reporting for the department. You will generate budget analyses with the Director of Business Operations and assist staff with financial needs, including concessions program oversight.

Requirements include a Bachelor's degree, 1+ year of related experience, and Excel proficiency. Tableau experience is a plus; on-site role with event-related evening/weekend hours may

Qualifications

• Bachelor’s degree required.
• 1+ year of related experience.
• Must be proficient in Microsoft Excel.

Responsibilities

• Implements and evaluates day-to-day business activities.
• Opens purchase orders and processes payments.
• Assists in budget planning and financial matters.
• Manages unit budgets.
• Completes special projects as assigned.
• Collects data, creates reports and explains trends.
• Liaises with procurement and payables offices.
• Supports concessions program management.

Skills

Excel

Communication

Education

Bachelor’s degree

Tools

Tableau

Job description

Job Description

The Athletics Business Coordinator provides general bookkeeping tothe athletics department and has the primary responsibility for thepurchasing functions in the department. This position, incollaboration with the Director of Business Operations, isresponsible for the generation and analysis of departmental monthlybudget reports. This position assists other administrativepersonnel and coaching staff with business operational needs.Finally, this position will assist with the management of theconcessions program.

The ideal candidate will have an interest in athletics, strongfinancial analysis skills, strong communication skills, and have abasic understanding of general accounting principles.

Workplace Requirements:

This position may require occasional work outdoors at events.

Workplace Location:

On campus position: This position is exclusively on-site,necessitating all duties to be performed in-person. Per Rice policy 440, workarrangements may be subject to change.

Minimum Requirements:

• Bachelor’s degree
• One or more (1+) year of related experience

Skills

• Must be able to correspond professionally both in writing and orally
• Must be available to work nights, weekends, and holidays as event schedule requires
• Must be proficient in Microsoft Excel

Preferences:

• Experience with Tableau

Essential Functions:

• Implements, administers and evaluates day-to-day business and administrative activities of the department, function or program
• Opens purchase orders and processes payments as goods are received
• Provides input on the budget, budget planning and other financial matters
• Assists in managing unit budgets
• Organizes, manages and completes special projects
• Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program
• Manages the department’s relationships with outside vendors for concessions operations.
• Acts as the department’s liaison to the procurement and payables offices on campus.
• Analyzes and interprets policies; develops, revises and implements procedures
• Performs all other duties as assigned

Additional Functions:

• Processes departmental deposits with University Cashier and Development Office
• Works with development and ticket office on reconciliations as required
• Keeps accurate records of deposits processed for auditing
• Processes paper invoices and check requests for payment in a timely manner
• Monitors expense reports for accuracy and fiscal compliance, aids coaches and staff in processing reports as needed
• Keeps an accurate record of all payments processed for auditing
• Assists with the contracting and management of the concessions program

Rice University HR

| Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | RiceUniversity

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into ourcandidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email [e-mail] for support.

If you have any additional questions, please email us at [e-mail]. Thank you for your interest in employment with Rice University.