Budget/Facilities/Contract Analyst

State of California; California (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

The State of California, Office of the Attorney General, San Diego legal office, seeks an Analyst II to provide analytical support to the Division of Administrative Services.

You will develop Smartsheet services, maintain complex Excel records, monitor budgets, and coordinate office space and vendor contracts.

This role requires independent initiative, teamwork, confidentiality, and strong written and verbal communication.

Qualifications

• Experience with analytics and budget monitoring.
• Experience with contract development and management.
• Experience with office space management and facility coordination.
• Ability to conduct complex analytical studies, prepare reports, and complete projects independently.
• Advanced Excel and complex spreadsheets skills.
• Strong organizational and time management abilities; initiative and reliability.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team environment.
• Ability to maintain confidentiality.
• Knowledge of Smartsheets.

Responsibilities

• Develop and implement Smartsheet services.
• Maintain personnel and facility records in complex Excel spreadsheets.
• Maintain floor plans and manage secure access systems.
• Initiate purchasing contracts for services and process invoices.
• Work with budget analysts to allocate costs for programs.
• Coordinate office space and relocation projects.
• Act as project manager for process-improvement and tenant-improvement projects.
• Engage service providers for facility repairs, attorney services, and other support.

Skills

Advanced Excel

Complex spreadsheets

Budget monitoring

Contract management

Office space management

Facility maintenance

Analytical studies

Report writing

Communication skills

Confidentiality

Time management

Attendance

Smartsheets knowledge

Tools

Excel

Smartsheets

Job description

Are you a motivated administrative professional with strong analytical skills? Are you looking for an organization with a sense of purpose to advance your career? Then the State of California’s Office of the Attorney General may be the place for you! We currently have a wonderful opportunity for a detail-oriented individual to join our support team in the Attorney General’s San Diego legal office!

The Analyst II provides analytical support to the Division of Administrative Services in the areas of employee on-boarding and separating, office space allocation, contracting with a variety of supporting service providers, monitoring personnel and section budget, and assisting with a variety of facility management tasks.

Under the direction of the Supervisor II, the Analyst II is responsible for the development and implementation of Smartsheet services; detailed record keeping of personnel and facility information in complex Excel spreadsheets; maintaining floor plans; managing secure access systems; initiating purchasing contracts for various services; processing invoices for payment; working with budget analysts in the Headquarters office; developing cost allocations to various program budgets; coordinating office space and relocation projects; acting as project manager of process improvement initiatives and tenant improvement projects; and engaging service providers for facility repairs, attorney services, and other support requirements; and other duties, reports and special projects as delegated by the Supervisor II and LSO Southern CA Manager.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ANALYST II

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Familiarity and experience monitoring and reporting on budgets.
• Experience with service and goods contract development, contract management, and monitoring of scope of work and financial expenditures
• Experience with office space management and facility maintenance coordination
• Ability to conduct complex analytical studies, prepare reports, and complete projects and assignments independently
• Advanced skill with Excel and complex spreadsheets
• Organizational skills to handle multiple tasks and display a high degree of initiative, flexibility, dependability, and time management skills
• Excellent verbal, written and communication skills
• Ability to work both independently and in a team environment
• Ability to maintain confidentiality
• Excellent attendance and punctuality
• Knowledge of SmartSheets