Budget & Commercial Operations Analyst

Dexian; Sunnyvale (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Dexian seeks a highly organized Contingent Worker to support vendor budgeting and commercial operations in Sunnyvale. You will oversee PO initiation, processing, tracking, and reconciliation for multiple vendor agreements, ensuring accurate budgeting and timely payments.

The role emphasizes cash flow discipline, accurate accruals, and correct accounting treatment across OpEx vs CapEx, with hands-on use of ERP systems and AI tooling to streamline repetitive tasks while preserving human oversight.

Qualifications

• 4+ years in finance, accounting, procurement, or vendor operations focusing on transactional processing.
• Able to explain accruals and apply differences between accrued, invoiced, and paid.
• Reason about capitalization versus expensing and appropriate routing to Accounting.
• Cashflow timing across contract execution, upfront payments, delivery, and invoicing.
• Proficient with ERP systems and MS Office, especially advanced Excel/Sheets.

Responsibilities

• Own end-to-end initiation, processing, tracking, and maintenance of POs in ERP, matching payment shapes.
• Monitor PO funding and follow up on invoices and exceptions; initiate top-ups as needed.
• Maintain budget view: approved, committed, executed, remaining; flag when nearing ceiling.
• Validate pricing against rate card; escalate non-compliant pricing for sign-off.

Skills

Accruals knowledge

CapEx vs OpEx

Cashflow literacy

ERP systems (SAP/Oracle/NetSuite)

Excel/Sheets

AP/AR/processes

Data analysis

Communication

AI tooling in finance

Tools

Anaplan

AppSheet

Oracle

Airtable

Job description

We are seeking a highly organized and detail-oriented Contingent Worker to support vendor budget and commercial operations. This role is crucial in supporting the day-to-day financial management of vendor engagements ensuring budget accuracy, timely purchase order setup, reliable tracking of vendor deliverables, and clean invoice and accrual treatment. The ideal candidate is a self-starter with a strong understanding of foundational financial processes, sound judgment on accounting treatment, and a commitment to meticulous record-keeping across a growing portfolio of vendor agreements. We expect this person to actively use AI tooling in their daily work and to treat the operational processes they inherit as candidates for improvement identifying manual, repetitive, or error-prone steps and partnering with the team to automate them rather than simply absorbing the volume.

Key Responsibilities

• End-to-end ownership of initiating, processing, tracking, and maintenance of purchase orders in the ERP system, structured to match each agreement's payment shape (upfront, milestone, or per-delivery)
• Monitoring PO funding status and proactively following up on outstanding invoices and related exceptions, initiating top-ups before shortfalls block vendor payment
• Maintaining the running view of the approved budget envelope approved, committed, executed, and remaining and flagging when the pipeline approaches the ceiling
• Validating pricing on incoming vendor deals against the approved rate card taxonomy and escalating off-taxonomy pricing for sign-off
• Serving as day-to-day operational contact for vendors on delivery reporting, PO references, invoice format, service periods, and required reporting data
• Owning the delivery tracking log capturing vendor, scope, delivery date, volume, and supporting detail for every reported delivery
• Driving deliveries through the review and acceptance workflow, chasing pending items and preventing backlog accumulation, and confirming acceptance before invoices are submitted for payment
• Validation of invoices against contract terms and approved parameters, ensuring accuracy of scope, volume delivered, rates charged, service period, and purchase order billed
• Route invoices for internal approvals and ensure timely processing for payment
• Reconciling and resolving discrepancies between invoices and delivery records by coordinating with vendors and internal teams, including handling credit memos and adjustment lines
• Owning the monthly accrual position for vendor spend recognizing delivered-but-uninvoiced work, applying the correct accrual input type, and reconciling accrued vs. invoiced vs. paid
• Supporting quarterly forecast inputs for vendor spend, including timing of upfront versus delivery-linked payments
• Support the preparation of documentation and reports required for month-end close processes
• Tracking contract renewal and expiry dates and surfacing them ahead of decision deadlines
• Liaising with S2P, FP&A, Accounting, Sourcing, and Legal to ensure PO accuracy, alignment with approved budgets, and correct accounting treatment
• Maintain organized and accessible financial records and process documentation
• Assist with ad-hoc reporting and analysis requests from the finance and program teams
• Use approved AI and automation tooling to accelerate routine work reconciliation, data extraction from vendor submissions and invoices, summarization, and drafting vendor correspondence while retaining human review and accountability for any number or commitment that leaves the team
• Proactively identify manual, repetitive, or error-prone steps in the operational workflow and propose automation or process redesign opportunities, with a clear view of the time saved and the risk reduced
• Partner with the workforce planning and program teams to scope and test automations end to end, and support migration of manual trackers into supported systems as tooling matures
• Document processes clearly enough that they can be automated or handed over, and maintain that documentation as workflows change
• Ensure adherence to internal financial controls and company policies

Qualifications

Required

• 4+ years of experience in a finance, accounting, procurement, or vendor operations role with a focus on transactional processing
• Demonstrated working knowledge of accruals able to explain and apply the difference between accrued, invoiced, and paid, and build a defensible month-end position where delivery and invoicing are out of sync
• Solid understanding of OpEx versus CapEx treatment able to reason about how a given engagement should be classified, what drives capitalization versus expensing, and when to elevate to Accounting rather than deciding alone
• Strong cashflow literacy understands the timing gap between contract execution, upfront payment, delivery, acceptance, invoice, and cash out, and how PO structure and payment terms drive it
• Proficiency with financial management systems (e.g., SAP, Oracle, NetSuite) and MS Office Suite / Suite (particularly advanced Excel/Sheets skills)
• Strong understanding of fundamental accounting principles (AP/AR, general ledger) and financial workflows (PO-to-Pay)
• Comfortable working with large datasets and operating in ambiguous environments
• Excellent organizational skills and a high degree of attention to detail
• Demonstrated ability to communicate effectively, both verbally and in writing, with internal and external stakeholders, including holding a firm line on data quality and approval gates
• Works with a sense of urgency for critical business requests
• Customer service oriented person, focused on quality communication with a bias for action
• Demonstrated use of AI tooling in a finance or operations context, with sound judgment about where AI output can be trusted and where it must be verified particularly for financial figures, vendor-facing communication, and anything entering a system of record
• Track record of identifying inefficiencies in an existing process and driving a concrete improvement, with evidence of the impact
• Comfortable working in spreadsheets and workflow tools at a level beyond basic data entry building repeatable reconciliations, validations, and checks rather than re-performing them manually each cycle

Preferred

• Experience working in a fast-paced corporate or technology environment
• Experience using Anaplan, AppSheet, Oracle, Airtable
• Past experience in managing procurement and finance operations for a specific line of business
• Comfort working alongside technical or research stakeholders who act as delivery reviewers
• Hands-on experience building lightweight automations scripting, low-code or workflow automation platforms, or AI-assisted workflows to replace manual operational steps
• Experience contributing to an automation or process-transformation initiative in a finance, procurement, or vendor operations function

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.