Manager of Faculty Affairs

Belmont University; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Belmont University is seeking a qualified Manager of Faculty Affairs in the Frist, Jr. College of Medicine. The role oversees credentialing, rank recommendations, appointments, reappointments, compliance, and governance liaisons to support accreditation standards.

The position leads the faculty database, conducts audits, and coordinates with the Office of Faculty Development to enhance onboarding and professional growth across the faculty lifecycle.

Qualifications

• Bachelor's degree in Business, Education, Administration or related field required; Master's preferred.
• 1-3 years in faculty affairs, medical staff credentialing, HR, or related field; 4-6 years preferred.
• Proficient with MS Office; Salesforce experience a plus.
• Ability to thrive in a fast-paced environment with diverse stakeholders.

Responsibilities

• Oversee the full faculty appointment cycle for core and non-core faculty, ensuring compliance and timely letters.
• Serve as administrative liaison to Faculty Assembly and governance committees; manage agendas and minutes.
• Manage the faculty database, run audits, and document processes for accreditation standards.
• Support compliance and accreditation records, trainings, and annual reports.
• Collaborate with OFS Director of Faculty Development on onboarding and faculty lifecycle initiatives.
• Collaborate with OFS team to uphold Belmont's mission and represent the office with integrity.

Skills

Analytical thinking

Critical thinking

Written and oral communications

Project management

Team collaboration

Adaptability

Interpersonal skills

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Office

Salesforce

Job description

We are now accepting applications for a qualified Manager of Faculty Affairs at Belmont University.

Employment Type

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

College of Medicine

Hours

37.5

Primary Duties and Responsibilities

The Manager of Faculty Affairs is responsible for managing all processes that support faculty affairs within the Frist, Jr. College of Medicine (FCoM). This includes overseeing faculty credentialing, rank recommendations, appointments, reappointments, compliance management, faculty database management, and faculty policies and procedures to ensure institutional and accreditation standards are met. This role acts as the administrative liaison and support for the faculty assembly and key faculty governance committees.

Primary position responsibilities:

• Manages the core operations of faculty affairs by overseeing the full faculty appointment cycle for all core and non-core faculty. Ensures appointment processes and appointment letters are executed accurately, on time, and in compliance with institutional policies and procedures and LCME accreditation standards. Manages standard operating procedures (SOPs) for faculty appointment-related processes to improve efficiency and compliance.
• Serves to facilitate faculty governance as the primary administrative liaison to the Faculty Assembly and key governance committees, including the Appointments & Promotions, Committee, Faculty Bylaws Committee, Nominations & Elections Committee, and any Ad Hoc committees. Coordinate meetings, manage agendas, minutes, and ensure charter alignment to support transparent and effective faculty governance. Acts as the working expert on the faculty handbook, faculty bylaws, and faculty policies and procedures.
• Manage the FCoM faculty database and conduct scheduled audits to ensure timeliness and accuracy. Keep processes documented and aligned with institutional and accreditation standards.
• Manage faculty compliance and accreditation records, including required trainings, annual activity reports, attestations, and conflict of interest disclosures. Help prepare compliance reports for internal leadership and external agencies such as LCME, AAMC, and SACSCOC.
• Supports faculty onboarding, orientation, and faculty development initiatives by working collaboratively with the OFS Director of Faculty Development to integrate faculty lifecycle processes with professional development programs. Support initiatives that enhance faculty success, including engagement initiatives, well-being, and flourishing.
• Work as a team with the other members of the OFS team by cross training and cross coverage of responsibilities as needed. Represent the Office with integrity as an ambassador to all stakeholders and visitors. Partner with the Associate Dean for Faculty Success and be an integral member of the OFS team to execute the mission and achieve the goals of the Office.

The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.
• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software. Prior experience with Salesforce would be considered a plus.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education Bachelor's degree in Business, Education, Administration or related field required. Master's degree is preferred.

Required Experience 1-3 years experience in faculty affairs, medical staff credentialing, human resources, or related field required. 4-6 years experience is preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont’s Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.