Budget Analyst

City of Cleveland; Kentucky; On-site; USD 60,000 - 70,000; Full time

Job summary

The City of Cleveland is seeking a Budget Analyst to support the Department of Community Development with financial oversight and grant administration. Under supervision, you will prepare and review financial reports, assist in annual budget development, and ensure compliance with funding requirements.

You will work with City staff, partners, and auditors to monitor revenues, expenditures, and contract payments, providing timely financial analyses and reporting to improve program outcomes.

Qualifications

• Bachelor's degree in Finance, Accounting, Business/Public Administration or closely related field is required.
• Two years of full-time paid experience in Finance or Accounting preferred (substitution rules apply).
• Must be knowledgeable in computer skills.

Responsibilities

• Prepares and reviews financial reports and forms associated with grant requirement adherence.
• Assist in budget development, financial monitoring, expenditure tracking, grant compliance, reporting, and fiscal analysis.
• Review financial transactions and support contracts, grants, and program activities.
• Input financial data into database to track and maintain processing of financial documents.
• Prepare monthly status reports and provide financial reports to Budget Manager.

Skills

Advanced Microsoft Excel

Analytical skills

Detail oriented

Computer skills

Education

Bachelor's degree in Finance, Accounting, Business/Public Administration or closely related field

Tools

Microsoft Excel

Job description

Budget Analyst

The City of Cleveland has a proud history as the healthcare capital of the world and the home of manufacturing. It is that ingenuity, grit, and resilience that we share as Clevelanders that will drive the new wave of leadership and innovation in our city. It is time to take our city’s proud heritage to the next level by both investing in homegrown talent and attracting new talent to the city. The City of Cleveland employs over 8,000 people dedicated to public service and we are looking for emerging and experienced leaders to help us move forward. Join us today as we shape our future.

Under supervision, prepares and reviews various financial reports and forms. Assists in the preparation of the divisional/departmental annual budget. Performs other job-related duties as required. Bachelor's Degree in Finance, Accounting, Business/Public Administration or closely related field from a four year accredited college or university required. Two years of full-time paid experience in Finance or Accounting is preferred. (Substitution: Two years of any equivalent combination of education, training and experience may be substituted for each year of college education lacking.) Must be knowledgeable in computer skills.

A Vision for Cleveland Community Development:

The Department of Community Development envisions a Cleveland where stakeholders are empowered to build the pathway to equity. This vision is realized by creating quality housing and vibrant neighborhoods that serve as the foundation for generational wealth and community prosperity.

About CD:

The Department of Community Development (“CD” or “the Department” or “we” or “us”) is the City’s core unit dedicated to designing and implementing programs that help to improve our neighborhoods, community networks and social structures, reduce and mitigate safety and health risks related to occupied and vacant properties, and coordinating with internal government units and external parties to help address housing shortfalls and homelessness matters. Our mission is to improve the quality of life in the City of Cleveland by strengthening our neighborhoods through successful housing rehabilitation efforts, commercial rehabilitation efforts, new housing construction, homeownership, and community focused human services. As a result, CD is the City’s lead department for implementation of more than $30 million in annual funding received from the U.S. Department of Housing and Urban Development (HUD), including funding for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG), and the Housing Opportunities for Persons with AIDS (HOPWA) Program.

CD consists of the following primary operating units (OUs):

• Bureau of Program Operations;
• Bureau of Community Programming;
• Bureau of Residential Improvement; and
• Bureau of Enterprise Operations;

Position:

Performs professional budgetary, financial, and grant administration work in support of the Department of Community Development's federally, state, and locally funded programs. Assists with budget development, financial monitoring, expenditure tracking, grant compliance, reporting, and fiscal analysis to ensure the effective administration of departmental resources. Reviews financial transactions, prepares reports and supporting documentation, monitors revenues and expenditures, and provides financial support for contracts, grants, and program activities. Works closely with departmental staff, City agencies, funding partners, and external auditors to ensure compliance with applicable financial regulations, grant requirements, and City policies and procedures.

Departmental Duties:

• Prepares and reviews various financial reports and forms associated with grant requirement adherence.
• Ensure proper coding of financial documents for the processing of requisitions, travel authorization forms, anticipated expense forms, expense forms and contracts.
• Complete voucher payment forms for monthly mileage, travel advances, mandatory travel registration, contract payments and appropriate purchases.
• Prepare and submit documentation/report for LOCCs draw.
• Input financial data into database to track and maintain the processing of financial documents, which includes contracts and payments.
• Monitors the status of purchases and payments using the City’s accounting system.
• Document the receipt of funds in accordance with City and Grant policies.
• Prepare monthly status reports to Budget Manager.
• Prepare and provide financial reports to Budget Manager.
• Maintain financial records with supporting documentation for match and leverage requirements.
• Ensure financial documents are available for review by internal and external auditors.
• Assists in the preparation of the divisional/departmental annual program budget.
• Process invoices for payment as received.
• Reconciles general ledgers with daily program income receipts.

Preferred Departmental Qualifications

• Advanced Microsoft Excel skills are preferred.
• Strong analytical skills and must be detail oriented.
• Three years' experience developing and managing financial budgets are preferred.
• Knowledge of the City financial and accounting procedures and policies.
• Must be able to lift and carry thirty (30) pounds.

Proof of education and employment references will be required before interview. Employment predicated upon successful completion of criminal record check and drug testing. New hire will be considered a probationary employee for the first 120 days of employment.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.