Grant Administrator - Finance

City of Cleveland; Kentucky; On-site; USD 60,000 - 85,000; Full time

Job summary

The City of Cleveland seeks a Grant Administrator - Finance to manage grant financial processes in an in-person role. You will coordinate pre- and post-award activities, ensure compliance with governing policies, and support program staff to strengthen fiscal controls.

You will prepare proposals, track deadlines, monitor budgets and expenditures, produce reports for funding agencies, and help develop a new strategic finance unit within the department.

Qualifications

• Bachelor's Degree in Business, Public Administration, Accounting, Finance, or closely related field is required.
• Two years of grant writing and grant administration experience for governmental or non-profit organizations required.

Responsibilities

• Ensure compliance with accounting/finance standards and CFR 2 CFR Part 200 and City Grant Management Policy.
• Conduct financial management and analysis of grant awards, including pre-award budgeting, post-award tracking, and expense monitoring.
• Create, analyze, review, and audit financial reports for internal stakeholders and funding agencies.
• Collaborate with grant managers, finance teams, and external partners to align with grant objectives and fiscal compliance.
• Track grant deadlines, funding conditions, and regulatory/financial compliance requirements.
• Review and audit grant-related fiscal transactions, including reimbursements and reconciliations.
• Identify opportunities for process improvements to enhance grant administration.
• Establish and maintain official grant records.
• Assist in grant training for new and current team members.
• Contribute to development of a new strategic finance unit within the organization.

Skills

Computer proficiency

Internet familiarity

Education

Bachelor's degree in Business/Public Administration, Accounting, Finance, or related field

Tools

Microsoft Office Suite (Word, Excel, Access)

Job description

Grant Administrator - Finance

This is an in-person position. Work-from-home and hybrid work schedules are not offered.

Explores and maintains records of possible grant sources. Prepares grant applications and proposals, ascertaining departmental needs, determining staffing levels and budgets, and gathering other information necessary to the development of successful grant proposals. Reviews all grant applications for conformity to City of Cleveland grant policies and procedures. Develops, submits, and tracks relevant grant-related legislation. Monitors and evaluates grant-funded programs during the life of the grant to ensure compliance to grant conditions, funding source requirements, and goal achievements. Collects and maintains federally and state mandated data unique to each grant and prepares required reports. Recommends, develops, and initiates revisions whenever appropriate. Tracks expiration of current grants and submits renewal applications. Performs other job-related duties as required. Bachelor's Degree in Business, Accounting, or related field from an accredited four-year college or university required. Two years of full-time experience in grant writing and grant administration for a governmental or non-profit organization required. (Substitution: Two years of any equivalent combination of education, training and experience may substitute for each year of college education lacking.) Must be computer proficient and familiar with the Internet and knowledgeable in Microsoft Office Suite (Word, Excel, and Access). Valid State of Ohio Driver's License required. Must be able to lift and carry a minimum of 30 pounds.

Examples of Duties

• Ensures compliance with accounting and finance standards, best practices, and governmental regulations pertaining to the Code of Federal Regulations (C.F.R.) at 2 C.F.R. Part 200 and the City of Cleveland’s Grant Management Policy.
• Conducts financial management and analysis of grant awards, including pre-award budgeting, post-award tracking, and expense monitoring (i.e., cash balance and expenditure analysis).
• Creates, analyzes, reviews, and audits financial reports for internal stakeholders and funding agencies, including monthly and annual status reports and milestone reporting.
• Collaborates with grant managers, finance teams, and external partners to ensure alignment with grant objectives and fiscal compliance.
• Tracks grant deadlines, funding conditions, and regulatory/financial compliance requirements, ensuring timely reporting and adherence to fiscal requirements.
• Reviews and audits grant-related fiscal transactions, including reimbursements and financial reconciliations.
• Identifies opportunities for process improvements to enhance the efficiency and accuracy of grant administration.
• Establishes and maintains official grant records.
• Assists in providing grant training to new and current team members.
• Contributes to the development and launch of a new strategic finance unit (a start-up unit within the organization), helping to build its foundational processes, systems, and capabilities from the ground up.

Preferred Qualifications

A Bachelor's Degree in Business/Public Administration, Accounting, Finance, or closely related field from a four-year accredited college or university is required. Three years of experience working with federal grant administration and social service agencies is preferred.

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.