Budget Analyst

Commonwealth of Massachusetts; Boston (MA); On-site; USD 80,000 - 118,000; Full time

Job summary

Commonwealth of Massachusetts - Department of Developmental Services in Boston is seeking a Budget Analyst/Program Coordinator III to lead central office budgeting and fiscal operations.

The role requires managing the Central Office administrative budget of approximately $60 million in flow-through funding within a $3 billion annual budget, ensuring compliance with federal, state, and departmental policies.

Qualifications

• MINIMUM ENTRANCE REQUIREMENTS: Four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) at least one year must have been in a supervisory capacity.
• Substitutions: I. BA/BS may substitute for up to two years; II. Graduate degree may substitute for up to three years; III. BA/BS in a non-related field may substitute for up to one year of the required experience.
• Education toward such a degree prorated; no substitutions for the required (B) experience.

Responsibilities

• Develop, administer, monitor, and reconcile the Central Office administrative budget.
• Monitor expenditures and funding availability to ensure fiscal integrity and compliance with approved spending plans.
• Analyze budget trends and prepare financial reports, projections, and recommendations for executive leadership.
• Coordinate annual Spending Plan, Maintenance Budget, and mid-year budget submissions with Central Office management.
• Develop and implement standards to monitor the Department’s fiscal progress, budget, and resources.
• Lead the Department's monthly fiscal monitoring process to maximize resources.

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Budget Analyst (2600058Y)

Job Description

Budget Analyst - (2600058Y )

Description

The Budget Analyst / Program Coordinator III (PC III) serves as a key fiscal leader within the Office of Management and Finance (OMF) at the Department of Developmental Services (DDS). Reporting to the Budget Director or designee, the incumbent is responsible for planning, developing, administering, and monitoring the Central Office administrative budget, which includes approximately $60 million in flow-through program funding within the context of the Department's $3 billion annual budget. The Program Coordinator III serves as the primary fiscal operations contact for the Central Office and ensures that financial transactions, procurements, reimbursements, grants, encumbrances, and expenditure records are processed accurately, timely, and in compliance with applicable federal, state, Executive Office of Health and Human Services (EOHHS), and Department policies and procedures. The incumbent utilizes Commonwealth financial and procurement systems, including MOSAIC, COMMBUYS, and the Commonwealth Information Warehouse (CIW), and provides fiscal guidance and support to executive leadership, program managers, and external partners.

Duties and Responsibilities

• Develop, administer, monitor, and reconcile the Central Office administrative budget.
• Monitor expenditures and funding availability to ensure fiscal integrity and compliance with approved spending plans.
• Analyze budget trends and prepare financial reports, projections, and recommendations for executive leadership.
• Coordinate annual Spending Plan, Maintenance Budget, and mid-year budget submissions with Central Office management.
• Develop and implement standards and framework to use in monitoring the Department’s fiscal progress, budget, and resources.
• Lead the Department's monthly fiscal monitoring process to maximize available resources and minimize budget reversions.
• Analyze financial data, identify spending trends, and provide recommendations to improve fiscal performance.
• Ensure adherence to departmental, state, and federal fiscal policies and procedures.
• Prepare and present fiscal reports and supporting documentation for leadership review.
• Process, review, and monitor payments, reimbursements, grants, encumbrances, purchase orders, and other fiscal transactions.
• Maintain accurate expenditure records and ensure compliance with applicable accounting requirements.
• Utilize Commonwealth financial systems including MOSAIC, COMMBUYS, and CIW to manage fiscal activities.
• Reconcile financial records and resolve discrepancies as necessary.
• Interpret and apply Commonwealth procurement laws, regulations, policies, and procedures.
• Review and approve requests for goods and services.
• Prepare and issue purchase orders to authorized vendors.
• Monitor procurement activity and ensure compliance with purchasing requirements.
• Coordinate with vendors and service providers regarding procurement and payment matters.
• Administer the Commissioner's Trust Fund.
• Monitor revenue collections and account balances.
• Review funding requests and authorize expenditures consistent with established policies.
• Coordinate Charges for Care reporting and communicate updates to regional offices.
• Oversee departmental Worker's Compensation fiscal activities.
• Review proposed settlements and prepare recommendations for the Chief Financial Officer.
• Coordinate with EOHHS Human Resources regarding fiscal impacts and settlement processing.
• Serve as the primary fiscal liaison between Central Office executive staff, operational units, EOHHS, the University of Massachusetts, vendors, and other stakeholders.
• Provide fiscal guidance and technical assistance to managers and program staff.
• Participate in meetings and workgroups to support agency financial initiatives.
• Develop and maintain positive working relationships with internal and external partners.
• Interpret and communicate fiscal policies, procedures, and operational requirements.
• Assist with special financial projects and assignments.
• Perform related duties as assigned.

Preferred Qualifications

• Ability to assemble items of information in accordance with established procedures.
• Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
• Ability to determine proper format and procedures for assembling items of information.
• Ability to adjust to varying or changing situations to meet emergency or changing program requirements and coordinate multiple priorities while meeting established deadlines.
• Ability to establish rapport with and maintain harmonious working relationships with others, including ability to work collaboratively with managers, vendors, and external agencies.
• Ability to gather information by examining records and documents and by questioning individuals.
• Ability to understand, interpret and apply laws, regulations, policies, and procedures governing assigned unit activities
• Ability to maintain accurate records.
• Knowledge of work simplifications methods.
• Knowledge of the methods used and ability to prepare general reports.
• Knowledge of the methods used and ability to prepare charts, graphs and tables.

Please Note

This position is located in Boston

This is Full-time, 37.5 hour position.

Schedule: Day

Days Off: Saturday/Sunday

Flexibility required to meet the needs of the program/area office.

About the Department of Developmental Services

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

Education and licensing/certification

• Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
• Commission for the Protection of Persons with Disabilities (CPPD) Abuse Registry Search: https:cppdmass.gov
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori

For technical help with Mass Careers, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions

• I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
• II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
• III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Equal Opportunity & Diversity

An Equal Opportunity / Aff

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Agency

Department of Developmental Services

Schedule

Full-time

Shift

Day

Number of Openings

1

Salary

80,411.50 - 117,590.46 Yearly

Diversity & ADA Contact

If you have Diversity, Affir... Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Kendy Derival, [e-mail] - 8572835867

Bargaining Unit

06-NAGE - Professional Admin.

Confidential

No

Hybrid Work Schedule Eligibility

Yes