Brokerage Operations Coordinator

Transwestern; Atlanta, Northern (GA, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Transwestern is seeking a Brokerage Coordinator to provide administrative support to the brokerage team and manage the pipeline, invoicing, client management, and business development efforts.

The role partners with the marketing team on campaigns, asset branding, and related tasks, while developing business intelligence and performing lease reviews as needed. A bachelor’s degree and 1–3 years of CRE experience are preferred.

Qualifications

• Bachelor’s degree in business, economics, real estate, or related field preferred.
• 1–3 years of administrative experience in commercial real estate.
• Real Estate Salesperson license preferred or willing to obtain.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
• Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
• Excellent writing skills and strong oral communication.
• Strong organizational skills; ability to work independently.

Responsibilities

• Assist team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports.
• Respond to all internal and external client requests for data and information.
• Develop and catalog business intelligence for brokerage teams.
• Provide lease reviews, abstracts and basic financial analysis using assigned software.
• Prepare correspondence on behalf of brokerage team including letters, leases, LOIs, RFPs, notices and marketing materials.
• Coordinate data research requests and broker inquiries.
• Order and distribute client gifts; arrange travel and events for the team.
• Coordinate broker/client events and conference room scheduling.
• Maintain professional, positive, proactive performance at all times.

Skills

Pipeline tracking

Invoicing

Client management

Marketing coordination

Administrative support

Communication

Education

Bachelor’s degree in business/real estate/economics

Tools

XRM/CRM

Microsoft Word

Excel

PowerPoint

Access

Adobe InDesign

Photoshop

Job description

Transwestern is seeking a Brokerage Coordinator to provide administrative support to the brokerage team and manage the pipeline, invoicing, client management, and business development efforts.

The role partners with the marketing team on campaigns, asset branding, and related tasks, while developing business intelligence and performing lease reviews as needed. A bachelor’s degree and 1–3 years of CRE experience are preferred.