Broadway Executive Assistant & Office Operations Lead

Playbill, Inc.; New York, Northern (NY, KY); Hybrid; USD 44,000 - 60,000; Full time

Job summary

Playbill, Inc. seeks an Executive Assistant/Office Manager to support a slate of Broadway productions and development activities. Responsibilities include answering phones, managing the lead producer’s calendar, booking travel, and organizing readings and workshops with investors and staff.

The role requires strong organization, the ability to juggle multiple tasks, and willingness to work evenings/weekends for openings. This is a full-time in-person position near Columbus Circle.

Qualifications

• 1–3 years professional/administrative experience in theatre
• Familiarity with NY theatre environment & players
• Understanding of theatre marketing and advertising
• Knowledge of theatre history & criticism
• Strong thinking & creative problem solving, ability to work independently
• Excellent phone skills
• Affinitiy for finances and budgeting
• Mac, MS Office, WordPress proficiency
• Excellent communication skills and attention to detail
• Ability to handle sensitive and confidential information

Responsibilities

• Answer phones and manage the lead producer’s calendar
• Book travel and assist with readings and developmental workshops
• Organize venues, travel, and invites for readings/workshops
• Prepare pitch materials including letters and decks
• Coordinate with investors and production staff
• Communicate with general management and company management daily
• Order office supplies and handle opening night gifts

Job description

Playbill, Inc. seeks an Executive Assistant/Office Manager to support a slate of Broadway productions and development activities. Responsibilities include answering phones, managing the lead producer’s calendar, booking travel, and organizing readings and workshops with investors and staff.

The role requires strong organization, the ability to juggle multiple tasks, and willingness to work evenings/weekends for openings. This is a full-time in-person position near Columbus Circle.