Breakdown Coordinator

DMT, a PS Logistics Company; Birmingham (AL); On-site; USD 35,000 - 50,000; Part time

Job summary

DMT, a PS Logistics Company in Birmingham, AL, is hiring a Breakdown Coordinator to manage inbound calls and coordinate vehicle maintenance for drivers. The ideal candidate will excel in customer service and demonstrate strong problem-solving skills.

Responsibilities include negotiating vendor prices, creating repair orders, and ensuring compliance with DOT regulations. A high school diploma is required, while prior call center or mechanical experience is preferred. Join a supportive team dedicated to operational excellence.

Qualifications

• Good written and oral communication skills.
• Able to manage multiple tasks simultaneously.
• Flexible schedule availability including weekends and holidays.

Responsibilities

• Receive inbound calls to coordinate maintenance issues.
• Negotiate pricing with vendors for parts and services.
• Create repair orders within Fleetio.
• Communicate with drivers and vendors constantly.

Skills

Customer service orientation

Oral communication skills

Written communication skills

Organizational skills

Problem-solving skills

Education

High school diploma or equivalent

Bachelor’s degree in related field

Previous call center or mechanical experience

Experience in the transportation industry

Tools

Microsoft Office suite

Job description

DMT currently runs over 350 trucks and almost 500 trailers from our five terminals in Birmingham, AL, Scottsboro, AL, Camden, AL, Starke, FL and Broken Bow, OK. DMT Trucking provides safe and reliable transportation to customers across the eastern half of the United States, and is unique to any other PS Logistics owned company its fleet of over the road trailers is comprised of all 53-foot trailers.

Our mission at DMT Trucking is to operate our fleet safely and to take care of our employees and our customers. We use the following daily goals to stay focused on and achieve our mission:

• We will operate our fleet safely and protect those who are sharing the roadways with us.
• We will treat our employees fairly and with respect and provide them with the resources needed to be successful.
• We will provide our customers with a level of service that is worthy of recommendation.

Job Description

The Breakdown Coordinator will be receiving inbound phone calls while being the liaison to coordinate both scheduled and unscheduled maintenance related issues between our drivers, vendors, and organizational stakeholders. The breakdown coordinator must be able to deliver outstanding customer service to ensure that our drivers receive the best experience as they engage with our team to address their maintenance needs. This position is ideal for someone that has served as a service writer or has acted as a liaison between the customer and the mechanic. If you are looking for a career that gives you the opportunity to be GREAT at problem solving for our GREAT team, this is the perfect job for you!

Essential Duties and Responsibilities, include but are not limited to:

• Working in a fast paced environment that offers daytime and occasional after-hours support to help drivers with breakdown situations
• Execute vendor management program, negotiate pricing for tires, parts and services when needed.
• Create repair orders within Fleetio.
• Work closely with other members of the maintenance department in strategic planning, organizing, and executing plans.
• Communicate breakdowns, accidents, and incidents promptly to fellow coordinators, Operations, Safety, and Risk Management personnel
• Receive and address incoming calls via pre-defined call queues.
• Interact with digital communications from in cab devices.
• Review and address email messages and take appropriate actions.
• Access OEM websites to review action codes from units and take appropriate steps to resolve.
• Maintain constant and concise communication with appropriate groups, including vendors, drivers and including various operational stakeholders, regarding status of repair decisions and related issues.
• Ensure all DOT/FMCSA Regulations are followed to align with company standards.
• Must be able to obtain and review repair estimates while scrutinizing the repair process to include the costs and authorize approved repairs.
• Perform other duties as assigned.

Qualifications

A successful Breakdown Coordinator must consistently demonstrate the company’s Mission and Values. They must have good oral and written communication skills in order to effectively interact with customers, drivers and other team members in person and on the telephone. They must be customer service-oriented as well as team-oriented and must have good organizational skills. A successful Breakdown Coordinator must be able to effectively manage multiple tasks simultaneously. Finally, they must be able to work a flexible schedule when needed to including weekends, evenings, and holidays.

• High school diploma or equivalent required.
• Bachelor’s degree in related field or equivalent experience (Preferred)
• Previous call center, service writer, or mechanical experience (Preferred)
• Experience in the transportation industry (Preferred)
• Proficient with Microsoft Office suite.
• Good written and oral communication skills.
• Good interpersonal skills.
• Good judgment and problem-solving skills.
• OEM maintenance certifications

Additional Information

This job is an hourly position with no guarantees for career progression. This does not mean that you will not be considered for other positions or opportunities.

PS Logistics complies with all applicable equal employment laws, including the Americans with Disabilities Act. Qualified individuals with a disability may request reasonable accommodation from the company.