Brand Licensing Coordinator

Gateway Licensing; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Nicole Miller (operating as Kobra International Ltd.) is seeking a Brand Licensing Coordinator in New York, NY. This full‑time, in‑office 4 days per week role supports licensing‑team operations, product approvals, samples, and cross‑functional collaboration with design, sales, and marketing.

You will manage trackers, calendars, onboarding of licensees, showroom and sample program logistics, and assist with development calendars, brand compliance, and marketing assets for retailer meetings and

Qualifications

• Bachelor’s degree in merchandising, brand management, licensing, or marketing.
• Relevant internship or academic coursework in merchandising, brand management, licensing, or marketing.
• Excellent written and oral communication with internal and external stakeholders.
• Self‑motivated with ability to multitask and prioritize in a fast‑paced environment.
• Proficiency in Word, Excel, PowerPoint, Adobe Acrobat and Canva.
• Position requires travel up to 10% for live commerce events.

Responsibilities

• Maintain licensing trackers, calendars, and licensee contact libraries.
• Coordinate meetings with agendas, materials, follow‑ups, and track action items.
• Support onboarding of new licensees.
• Manage end‑to‑end sample program: receipt, inventory, storage, and distribution.
• Coordinate sample requests and shipping (domestic/international) for various teams.
• Maintain showroom and displays; conduct inventory audits and propose improvements.
• Own seasonal Product Development calendar and coordinate milestones with licensees.
• Review submissions for brand and legal compliance; flag issues and escalate as needed.
• Attend PD/market meetings and provide summary notes; gather line sheets and pricing.
• Build customer/retailer presentations and internal decks; maintain templates and assets.
• Coordinate marketing assets and samples for retailer meetings, photoshoots, and PR.
• Organize the annual Licensee Summit—timelines, trackers, materials, logistics.
• Support trade shows, market weeks, and live commerce event logistics.

Skills

Communication skills

Multitasking

Problem solving

Creativity

Travel readiness

Education

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Canva

Job description

JOB TITLE: Brand Licensing Coordinator

LOCATION: New York, NY

REPORTS TO: SVP Brand Management

TYPE: Full-Time, In-office 4 Days per Week

SALARY RANGE: $65,000 - $75,000 annually

ABOUT US

Nicole Miller, operating under Kobra International Ltd., is a leading name in global fashion and lifestyle. Based in the heart of New York City, Nicole Miller has been a trailblazer in American fashion since 1982. Our brand is celebrated for its signature graphic prints, luxurious fabrics, and innovative silhouettes that blend elegance with a touch of rebellion. We offer accessible luxury to the modern woman with designs that exude confidence and individuality. We collaborate with top-tier licensees across a diverse range of lifestyle categories, including apparel, handbags, shoes, jewellery, eyewear, denim, activewear, sleepwear, kids' fashion, fragrance, beauty, and home goods.

POSITION SUMMARY

The Brand Licensing Coordinator supports the day-to-day administrative and operational workflows of the Licensing team — managing trackers and calendars, coordinating the product approval process, maintaining the sample program, and supporting cross-functional partners across design, sales, and marketing.

KEY RESPONSIBILITIES

Licensing Operations

• Maintain department trackers, calendars, and licensee contact/resource libraries.
• Coordinate recurring meetings — agendas, materials, and follow-up notes — and track action items and milestones.
• Support new licensee onboarding.

Sample Management & Showroom Operations

• Manage the sample program end-to-end: receipt, inventory, storage, and distribution across all categories.
• Coordinate sample requests and shipping (domestic/international) for marketing, PR, retail, and executive needs.
• Maintain the showroom and merchandising displays; conduct routine inventory audits and flag process improvements.

Product Development & Brand Assurance

• Own the seasonal Product Development calendar, coordinating milestone dates with licensees and internal teams.
• Review product submissions (concepts, samples, packaging, artwork/logos) for brand and legal compliance; flag issues and elevate as needed.
• Attend key PD/market meetings and provide summary notes; gather seasonal
• line sheets and pricing from licensees.

Marketing & Sales Support

• Build sales/retailer presentations and internal decks (Microsoft Office, Canva) in line with brand standards.
• Maintain presentation templates, imagery, and brand assets.
• Coordinate marketing assets and samples for retailer meetings, photoshoots, and social/PR initiatives.
• Coordinate the annual Licensee Summit — timelines, trackers, materials, logistics.
• Support trade shows, market weeks, and other special projects as assigned.
• Coordinate all operational aspects of live commerce events, including scheduling, travel arrangements, talent logistics, sample preparation and management, on-site event support, and post-event sample organization.

JOIN US

Kobra International Ltd. (dba Nicole Miller) is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other protected characteristic under applicable law. The salary range listed reflects the good‑faith minimum and maximum for this position at the time of posting. Actual compensation will be determined based on qualifications, experience, and other job-related factors.

QUALIFICATIONS

- Bachelor’s Degree.

- Relevant internship experience or academic coursework in merchandising, brand management, licensing, or marketing.

- Excellent written/oral communication skills, including the ability to communicate clearly and effectively with internal and external stakeholders in a professional manner.

- Self‑motivated with the ability to multitask and prioritize in a fast‑paced environment.

- Ability to work creatively and analytically in a problem‑solving environment.

- Passion for the product is a plus.

- Proficiency in Microsoft Office Suite (specifically Word, Excel, and PowerPoint) and Adobe Acrobat and Canva.

- Position requires 10% travel to live commerce events.