Brand Consulting Group Assistant, Hospitality

caa; Seattle (WA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical

Paid Vacation

Paid Holidays

Parental Leave

Mental Health Resources

Job summary

Creative Artists Agency (CAA) is seeking a Group Assistant for the Hospitality team, on-site in Seattle, to support hospitality programs and day-to-day event management. The role involves coordinating with clients, vendors, and internal teams to ensure flawless execution.

The ideal candidate has a background in sports/entertainment hospitality or events, strong writing/presentation skills, and the ability to manage budgets and timelines while working in a fast-paced environment.

Qualifications

• Bachelor's degree required in business, marketing, communications or related field.

Responsibilities

• Deliver best-in-class Hospitality experiences and ideas for brand clients.
• Contributes by keeping up with latest developments in Hospitality and Experiential Marketing and identifying new technologies.
• Works with Brand Consulting to identify opportunities for Hospitality growth and improvements.
• Support the team with timelines, status reports, and client billings.
• Conduct market research on industry trends, competitors, brand activity, and events.
• Liaise with clients and Brand Consulting teams in New York and Los Angeles.
• Develop and manage timelines, run of show, budgets and reconciliation.

Skills

Relationship building

Creative thinking

Strategic thinking

Writing skills

Presentation skills

Teamwork

Education

Bachelor's Degree in Business, Marketing, Communications or similar

Tools

Excel

PowerPoint

Job description

Who we are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

The Role

This role will serve as a Group Assistant on the Hospitality team, supporting the execution of hospitality programs and day-to-day hospitality management. The Group Assistant will also assist with the on-site execution of tentpole events and hosted experiences. The candidate will interface daily with the client and collaborate cross-functionally with internal teams, external vendors, clients, and property partners to ensure seamless planning and execution.

Responsibilities

• Deliver best-in-class Hospitality experiences and ideas for brand clients
• Contributes by helping keep our finger on the pulse of the latest developments in the Hospitality and Experiential Marketing space by identifying and implementing the newest cutting edge technologies
• Works across the broader Brand Consulting department to identify new opportunities for Hospitality growth and improvements.
• Support the team (and/or account teams as needed) with ongoing projects by tracking timelines, managing status reports, and assisting with client billings.
• Conduct general market research as required, staying informed on industry trends, competitors, brand activity, territories, and key events.
• Works with Account Service Teams to deliver ideas that align and exceed client objectives.
• Liaise with our clients and the wider CAA Brand Consulting teams based in New York and Los Angeles
• Collaborates on project-based brand client initiatives from start to finish (briefing to execution)
• Work with clients, vendors, and internal teams to ensure consistent & comprehensive communication
• Develop & manage timelines, run of show, budgets & reconciliation
• Establish effective relationships across agency multi-disciplinary teams
• Ensure all agency protocols are being followed including vendor agreements, accounting processes, recaps, etc.
• Utilize agency resources appropriately and efficiently
• Demonstrate highest level of critical thinking with focus on proactiveness and attention to detail

Qualifications

• Bachelor's Degree in Business, Marketing, Communications, or similar discipline
• 1+ years' experience in sports/entertainment and hospitality/event planning Agency experience, highly preferred
• Understanding of how brand partnerships work- from negotiation through execution, hospitality and event management
• Strong relationships building skills
• Creative and strategic thinker
• Strong writing and presentation skills
• Proficient in Excel & PowerPoint
• Travel Required
• Must be able to lift heavy boxes and items up to 30 lbs
• Ability to work in office minimum 3 days per week
• Team oriented, able to pivot and take on new tasks quickly
• Able to prioritize multiple projects with ease, manage deadlines, coordinate key timelines and perform under pressure with strong attention to detail
• Knowledge in working with detailed budgets
• Polished written and verbal skills. Strong at communicating in written format through well-crafted email correspondence
• Ability to build trust through relationship building, confidence and business acumen
• Able to utilize agency resources appropriately and efficiently
• Willingness to work early mornings or late nights to accommodate weekends and holidays (if applicable)

Location

On-Site in Seattle, WA

Compensation

• The annual base salary range for this position is as follows:
• Seattle, WA- $20.00 - $22.00
• This position is also eligible for benefits and a discretionary bonus. Ultimately, wages may vary based upon factors including, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Benefits

• At CAA, we offer a competitive compensation and benefits* package for all regular full-time employees:
• Benefits where the company pays 80%-100% of the cost include:
• Medical
• Basic Life and AD&D Insurance
• Telemedicine
• Employee assistance and mental health counseling in person, virtually or through text
• Paid Vacation / Holidays
• Paid Sick Time
• Paid Parental Leave and Other Paid Leaves of Absence
• NICU leave
• Bereavement resources
• Adoption Benefits
• Educational Assistance
• Mental Health Resources
• Employee Assistance Plan