Brand Consulting Group Assistant, Hospitality

Global Sports Jobs Limited; Seattle (WA); On-site; USD 20,000 - 22,000; Full time

Benefits offered by this job

Competitive benefits package

Medical, life, and mental health cover

Paid vacation and holidays

Paid sick time and parental leave

401K plan

Commuter benefits

Employee assistance program

Job summary

Creative Artists Agency in Seattle seeks a hospitality-focused professional to support on-site events, manage budgets, timelines, and client communications. You will work with cross-functional teams and vendors to deliver immersive brand experiences aligned with client objectives.

The role requires 1+ years in sports/entertainment hospitality, strong writing/presentation skills, and the ability to travel. On-site work a minimum of 3 days weekly in Seattle, with discretionary bonuses possible.

Qualifications

• Bachelor's degree in related discipline is required.
• 1+ years' experience in sports/entertainment and hospitality/event planning.
• Strong understanding of how brand partnerships work from negotiation to execution.
• Proven ability to build and maintain client relationships.
• Excellent writing and presentation skills.
• Proficient in Excel and PowerPoint with budget experience.
• Willingness to travel as required.
• Ability to work in Seattle office at least 3 days/week.
• Strong multitasking, deadline management, and detail orientation.

Responsibilities

• Deliver best-in-class hospitality experiences and ideas for brand clients.
• Perform market research and monitor hospitality trends and tech.
• Collaborate across Brand Consulting and Account Service to drive growth.
• Support projects with timelines, status reports, and client billings.
• Coordinate with New York and Los Angeles teams and partners.
• Lead on project briefs to execution and budget management.
• Maintain clear communication with clients, vendors, and internal teams.
• Develop run of show, timelines, and reconciliation processes.
• Foster relationships across multidisciplinary agency teams.

Skills

Sports/entertainment hospitality

Brand partnerships

Relationship building

Creative thinking

Presentation skills

Written communication

Excel

PowerPoint

Travel availability

Office presence ~3 days/wk

Budgeting

Attention to detail

Education

Bachelor's degree in Business, Marketing, Communications, or similar

Tools

Microsoft Office Suite

Job description

About the Role

This role supports the Hospitality team in executing hospitality programmes and day-to-day hospitality management. It also assists with the on-site execution of tentpole events and hosted experiences. The role interfaces daily with the client and collaborates cross-functionally with internal teams, external vendors, clients, and property partners to ensure seamless planning and execution.

Key Responsibilities

• Deliver best-in-class hospitality experiences and ideas for brand clients.
• Conduct market research and monitor developments in hospitality and experiential marketing, identifying and implementing cutting-edge technologies.
• Work across the broader Brand Consulting department and with Account Service Teams to identify opportunities for hospitality growth and deliver ideas that align with and exceed client objectives.
• Support the team and account teams with ongoing projects by tracking timelines, managing status reports, and assisting with client billings.
• Liaise with clients and wider CAA Brand Consulting teams based in New York and Los Angeles.
• Collaborate on project-based brand client initiatives from briefing to execution.
• Work with clients, vendors, and internal teams to ensure consistent and comprehensive communication.
• Develop and manage timelines, run of show, budgets, and reconciliation.
• Establish effective relationships across agency multi-disciplinary teams.
• Ensure agency protocols are followed, including vendor agreements, accounting processes, and recaps, and utilise agency resources appropriately and efficiently.
• Demonstrate critical thinking with a focus on proactiveness and attention to detail.

Required Experience & Qualifications

• Bachelor's degree in Business, Marketing, Communications, or a similar discipline.
• 1+ years' experience in sports/entertainment and hospitality/event planning.
• Understanding of how brand partnerships work, from negotiation through execution, hospitality, and event management.
• Strong relationship-building skills.
• Creative and strategic thinker.
• Strong writing and presentation skills.
• Proficiency in Excel and PowerPoint.
• Travel is required.
• Must be able to lift heavy boxes and items up to 30 lbs.
• Ability to work in office a minimum of 3 days per week.
• Team-oriented, able to pivot and take on new tasks quickly.
• Able to prioritise multiple projects with ease, manage deadlines, coordinate key timelines, and perform under pressure with strong attention to detail.
• Knowledge of working with detailed budgets.
• Polished written and verbal skills, with strong written communication through well-crafted email correspondence.
• Ability to build trust through relationship building, confidence, and business acumen.

Preferred Skills

• Agency experience in sports/entertainment and hospitality/event planning is highly preferred.

Workplace

• On-site in Seattle, WA.

Salary

• Seattle, WA: $20.00 - $22.00 annual base salary range.
• Eligible for a discretionary bonus.
• Wages may vary based upon factors including, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Benefits & Perks

• Competitive benefits package for all regular full-time employees.
• Company pays 80%-100% of the cost for medical, basic life and AD&D insurance, telemedicine, employee assistance and mental health counselling (in person, virtually, or through text), paid vacation/holidays, paid sick time, paid parental leave and other paid leaves of absence, NICU leave, bereavement resources, adoption benefits, educational assistance, mental health resources
• And employee assistance plan.
• Voluntary benefits include dental and vision insurance, 401K plan, flexible spending accounts (health care and dependent care), health savings account, and voluntary life & AD&D insurance.
• Employee perks include commuter benefits.
• Other statutory mandated benefits are offered.

About the Company

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy.