Branch Administrator

Grayba; Phoenix (AZ); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Employee stock ownership plan

401(k) Savings Plan with company match

Paid Vacation & Sick Days

Paid Holidays

Wellness Day

Job summary

Graybar in Phoenix, AZ is seeking a Branch Administrator to handle administrative and clerical duties and assist with local service issues. You will complete job lot billing, scan and fax orders and quotations, and provide proofs of delivery as needed.

You will process credits and deductions, investigate LIV workflows, coordinate generation and clearing of daily/weekly/monthly reports, and support inventory closing and record maintenance.

Qualifications

• High School diploma or equivalent required.
• 1 year experience required; 2+ years preferred.
• Experience with MS Word, Excel, Outlook and SAP.

Responsibilities

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required.
• Process customer credits and deductions and investigate/track their causes; investigate LIV workflows, and coordinate generation and clearing of daily/weekly/monthly reports.
• Approve and key daily transactions including returns to suppliers, returns from customers, miscellaneous billings and credits.
• Implement and participate in Quality Improvement Teams to limit rework and streamline administrative functions.
• File documents and mail, maintain tax certificate files, back up receptionist and manage company records.
• Participate in annual inventory and closing work; review and approve reports; suggest corrective actions.

Skills

Data entry

Organizational skills

Multi-tasking

Interdepartmental communication

Education

High School diploma

Tools

SAP

MS Word

Excel

Outlook

Job description

Make a difference.As a Branch Administrator, you will perform administrative and clerical activities and assist with the resolution of local service issues.In this role you will:Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as requiredProcess customer credits and deductions and investigate/track their causes; investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reportsApprove and key daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and creditsImplement and participate in Quality Improvement Teams in an effort to limit rework, streamline administrative functions, and enhance the service effort within the locationFile documents and mail, maintain tax certificate files, back up receptionist and manage Company recordsParticipate in annual inventory and closing work, as directed; review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actionsWhat you bring to the table:High School education1 year experience required, 2+ years experience preferred.Experience with MS Word, Excel, Outlook and SAPStrong data entry and organizational skillsAbility to multi-task while providing detailed, accurate information to various teams/functions across the organizationAbility to interface with all levels of employees and managementShift and Hours: Monday - Friday, 7:30am - 4:30pmCompensation Details: The expected rate of pay for this position is $18.19 per hour - $25.76 per hourThe Value of Graybar:At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.Life Insurance coverage for you and options for your family.Save on expenses with Flexible Spending Accounts.Enjoy our Disability Benefits at no cost to you.Share in our success with Profit Sharing Plans.401(k) Savings Plan with company match to help secure your future.Paid Vacation & Sick Days to spend time away from work or in case of an illness.Rest and recharge during our Paid Holidays throughout the year.Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.Volunteer with Community Time Off to give back to the community.Predictable Work Schedules to plan your life: no weekends or nights for most roles.Celebrate your and others' achievements with our Employee Recognition Program.Reach your career goals with our Educational Reimbursement and Career Development Programs.And More Perks that support your well-being and career growth.Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.Why should you join Graybar?At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business.We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.That’s what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.Apply now and find out what’s next for you.Equal Opportunity Employer/Vet/DisabledNot the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!