Branch Operations & Finance Coordinator

Penske; Cessna (KS); On-site; USD 38,000 - 62,000; Full time

Job summary

Penske is seeking an Operations Coordinator in Wichita, KS to handle branch administrative processes, support the Financial Manager, and drive profitability. The role focuses on delivering superior customer service to internal and external customers while maintaining accurate accounting and reporting across AR, billing, and licensing activities.

The position requires strong communication, multi-tasking, and advanced MS Office skills, with a schedule Monday–Friday and a focus on teamwork with

Qualifications

• High school diploma or equivalent required, degree preferred.
• Interpersonal and relationship building skills with an ability to collaborate with branch team members.
• Competent written and verbal communication skills.
• 2 years+ experience in customer service financial administrative experience requirement.
• Agile and quick learner, enjoys collaborative projects and continuous education.
• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required.
• Regular, predictable, full attendance is an essential function of the job.
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Responsibilities

• Oversee accounts receivable process and maintain local collection contacts.
• Monitor weekly/monthly lease, contract maintenance, and special billing; resolve issues promptly.
• Establish and control processes to support customer service and branch profitability.
• Complete Fleet Service activities: licensing, permitting, in/out service vehicles, citations.
• Track asset outside services: jacket file, wash sheets, fueling, outside vendor support.
• Collaborate with Fleet Services to support licensing, permitting, citations and fleet operations.
• Perform process analyses and reviews in billing, reports, credit memos, citations, AR, licensing; propose improvements.
• Use Qlikview or AS400 to understand operational dynamics for problem solving.
• Maintain District Personnel Files, JJ Keller reports, weekly payroll, and hire paperwork.
• Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.

Skills

Customer service

Financial administration

Communication skills

Microsoft Office

Attention to attendance

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Qlikview

AS400

Job description

Penske is seeking an Operations Coordinator in Wichita, KS to handle branch administrative processes, support the Financial Manager, and drive profitability. The role focuses on delivering superior customer service to internal and external customers while maintaining accurate accounting and reporting across AR, billing, and licensing activities.

The position requires strong communication, multi-tasking, and advanced MS Office skills, with a schedule Monday–Friday and a focus on teamwork with