Branch Operations & Admin Specialist

usadebuskexternalcareersite; Town of Texas (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

USA DeBusk is seeking a Branch Administrator to provide comprehensive admin support across multiple departments. You will process new hires, run background checks, manage payroll data, and handle invoices in Oracle, while maintaining files and rosters with accuracy.

You will coordinate with Branches and Corporate, ensuring timely submittals and confidentiality. The role requires strong communication, organizational skills, and the ability to meet tight deadlines in a fast‑paced environment.

Qualifications

• High School Diploma or equivalent required.
• 2-5 years related experience.
• Proficiency in Microsoft Office including Outlook and Excel.
• Basic Payroll knowledge.
• Time management and excellent communication skills.
• Ability to quickly learn our customers’ systems (CCM, Track, Arriva, etc.).
• Ability to meet all daily and weekly deadlines for all departments.
• Must be dependable and team oriented.

Responsibilities

• Conduct new hire process from start to finish in accordance with company policies and deadlines and enter new employees in ADP.
• Run background checks/MVRS and set up drug and alcohol screens, physicals, and uniforms orders.
• Collect weekly hours by cross referencing timesheets and entering hours in ADP after manager approval.
• Obtain approved non-billable shop tickets and add to payroll spreadsheet.
• Issue Purchase Orders and enter POs into Oracle.
• Obtain approval and signatures for invoices and enter into Oracle.
• Maintain spreadsheets with POs and invoice totals.
• Process billing and sales activities including invoices in Oracle; mail invoices after Salesmen approval.
• Run AR aging report and contact customers for payment.
• Provide Branch Manager weekly AR collection summaries.
• Maintain file system for customers and personnel; up-to-date employee roster.
• Support random selection program (DDCHA, DCCHT, FMSCA, DCCOF).
• Print, copy, scan, email correspondence.

Skills

MS Office proficiency

Payroll knowledge

Time management

Communication skills

Teamwork

Adapt quickly to CCM/Arriva

Education

High School Diploma or equivalent

Tools

Oracle

ADP

Workforce Now Time & Attendance

Track System

Job description

USA DeBusk is seeking a Branch Administrator to provide comprehensive admin support across multiple departments. You will process new hires, run background checks, manage payroll data, and handle invoices in Oracle, while maintaining files and rosters with accuracy.

You will coordinate with Branches and Corporate, ensuring timely submittals and confidentiality. The role requires strong communication, organizational skills, and the ability to meet tight deadlines in a fast‑paced environment.