Branch Operations & Admin Specialist

Brightvie; Chelmsford (MA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Company holidays

Tuition reimbursement

Job summary

BrightView Landscapes, LLC is seeking a Branch Administrator to support the branch team and Branch Manager with payroll, billing, and broader administrative duties. The role serves as the main contact for employees, clients, and corporate.

The position requires data entry, Excel proficiency, and the ability to manage multiple administrative tasks in a fast-paced environment at the Massachusetts site.

Qualifications

• Bachelor’s or Associate degree in Business or related field; 3–5 years in an office with accounting responsibilities.
• Proficient in Excel, Word, and Outlook; strong data entry and typing skills.
• Ability to learn BrightView’s internal software systems; clear written and verbal communication.

Responsibilities

• Payroll Administration: entering hires and changes, processing weekly timesheets, resolving inaccuracies.
• Billing and Invoicing: prepare and process billings, obtain approvals, maintain client billing files.
• Accounts Receivable: generate aged receivables reports, follow up on past due accounts, communicate with customers.
• Accounts Payable: issue POs, match invoices, run AP reports, and maintain logs.
• General Office Administration: phones, filing, correspondence, and document management.
• Human Resources Support: I-9, new hire packets, uniform coordination, workers’ comp reporting.
• Accounting Administration: assist month-end close, compile materials for audit.

Skills

Communication

Data entry

Typing

Problem solving

Learning new software

Education

Bachelor’s or Associate degree in Business or related field

3-5 years office with accounting responsibilities

Tools

Excel

Word

Outlook

BrightView software

Job description

BrightView Landscapes, LLC is seeking a Branch Administrator to support the branch team and Branch Manager with payroll, billing, and broader administrative duties. The role serves as the main contact for employees, clients, and corporate.

The position requires data entry, Excel proficiency, and the ability to manage multiple administrative tasks in a fast-paced environment at the Massachusetts site.