Branch Operations & Admin Specialist

Brightview Landscapes Ltd.; Anaheim (CA); On-site; USD 58,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k with employer contributions

Company paid holidays

Paid time off

Job summary

BrightView Landscapes Ltd. in California seeks a Branch Administrator to support the branch team and Branch Manager with payroll, billing, accounting, and office administration.

You will act as the main contact for employees, clients, and internal teams, ensuring accurate labor posting and timely billing. The role requires a degree in business or related field with 3–5 years of office accounting experience, strong Excel/Outlook skills, and the ability to manage multiple tasks in a fast-paced

Qualifications

• Bachelor’s or Associate degree in Business or related field, and/or 3-5 years’ experience in an office environment with accounting responsibilities.
• Clear spoken and written communication to diverse audiences.
• Problem solving and data entry proficiency.
• Proficient in Excel, Word, and Outlook; able to learn BrightView software.
• Good typing skills and general business knowledge.

Responsibilities

• Payroll Administration: enter hires, process timesheets, resolve inaccuracies, update labor posting, run reports, and coordinate with Corporate Payroll.
• Billing & Invoicing: prepare billings, obtain approvals, enter into billing system, and maintain client files.
• Accounts Receivable: generate aged reports, coordinate collection strategies, contact customers, and follow up debts.
• Accounts Payable: issue and match POs, enter invoices, and reconcile balances.
• General Office Administration: handle phones, correspondence, supplies, client proposals, and mail.
• Human Resources Support: manage new hire packets, I-9s, uniforms, and workers’ comp reporting.
• Accounting Administration: assist month-end close and audits; prepare materials for review.

Skills

Data entry

Microsoft Excel

Communication

Problem solving

Typing

Office software

Multi-line phone

Education

Bachelor’s or Associate degree in Business or related field

3-5 years office/ accounting experience

Tools

Excel

Word

Outlook

Job description

BrightView Landscapes Ltd. in California seeks a Branch Administrator to support the branch team and Branch Manager with payroll, billing, accounting, and office administration.

You will act as the main contact for employees, clients, and internal teams, ensuring accurate labor posting and timely billing. The role requires a degree in business or related field with 3–5 years of office accounting experience, strong Excel/Outlook skills, and the ability to manage multiple tasks in a fast-paced