Branch Operations Admin & Finance Coordinator

Juniper; Bradenton (FL); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Health/dental/vision insurance

401K

PTO

Job summary

Juniper is seeking a Branch Administrator - Maintenance in Bradenton, FL to support day-to-day operations. You will work closely with the Branch Manager to run administrative tasks, maintain accurate customer and property records, and coordinate with Shared Services on contract actions and billing.

You’ll be the branch’s primary contact for corporate departments and external customers. The role covers recruiting and onboarding, month-end close, work-ticket scheduling, job costing with PO

Responsibilities

• The Branch Administrator - Maintenance works closely with the Branch Manager to execute the administrative functions that support day-to-day operations for assigned branch(es).
• This position owns ancillary (non-contract) service support from opportunity creation through billing, supports the branch's financial and administrative processes, and maintains accurate customer and property records, while partnering with Shared Services on all contract-related actions.
• Supports efforts in recruiting, hiring, and onboarding new employees, including recruiting events, screening applications, scheduling interviews, coordinating pre-employment screenings and completing I-9 verification.
• Processes month-end close activities and generates financial and operational reports for management review and analysis.
• Supports the scheduling and monitoring of work tickets, ensuring accurate job costing, including allocating and receiving purchase orders (POs), and completion of work tickets in the landscaping management system.
• Supports in building and winning ancillary (non-contract) service opportunities from creation through billing, ensuring required documentation, approvals, and fields are complete before an opportunity converts.
• Processes related change orders and billing accurately and timely, coordinating with the branch management and field crews to confirm scope, work completion, and job costing.
• Supports the inventory process, including collecting physical count sheets from the field and entering counts accurately and timely into the tracking file provided by Accounting.
• Prepares and processes credit memos in accordance with Company approval thresholds, ensuring required backup documentation is retained.
• Supports accounts receivable efforts including collections follow-up, invoice inquiries, and dispute research; escalates unresolved items to corporate AR as needed.
• Maintains accurate property records and customer contact information in Company systems, recognizing that this data drives billing, routing, and reporting accuracy.
• Submits purchase order requisitions and assists in receiving in accordance with Company procurement procedures.
• Serves as the primary point of contact at the branch for requests from corporate department promptly and routes requests outside the scope of the role to the appropriate party.

Job description

Juniper is seeking a Branch Administrator - Maintenance in Bradenton, FL to support day-to-day operations. You will work closely with the Branch Manager to run administrative tasks, maintain accurate customer and property records, and coordinate with Shared Services on contract actions and billing.

You’ll be the branch’s primary contact for corporate departments and external customers. The role covers recruiting and onboarding, month-end close, work-ticket scheduling, job costing with PO