Branch Administrative Assistant

Kitchen Saver; Pittsburgh (Allegheny County); Vor Ort; USD 38.000 - 52.000; Vollzeit

Zusammenfassung

Kitchen Saver in Pittsburgh, PA is seeking a Branch Administrative Assistant to provide essential administrative and office support to branch personnel and leadership. This role ensures efficient day-to-day operations while upholding the company's values.

You will handle multi-line switchboard, coordinate scheduling, process correspondence and records, assist with invoices and reporting, and support a professional, customer-focused workplace.

Qualifikationen

• Experience providing administrative support across multiple departments.
• Strong communication and customer service skills.
• Ability to manage confidential records and sensitive information.

Aufgaben

• Operate and manage the multi-line switchboard for the branch.
• Provide comprehensive administrative support to branch personnel and managers.
• Process company correspondence, invoices, and related documentation.
• Maintain records, logs, spreadsheets, and reports with accuracy and confidentiality.
• Coordinate and maintain conference room schedules and meeting preparations.

Kenntnisse

Call handling

Customer service

Administrative support

Tools

Microsoft Office

Jobbeschreibung

Position:Branch Administrative Assistant

Location: Pittsburgh, PA

Job Id:734

# of Openings:1

We are a premier remodeling company that specializes in solutions that make a major improvement in people's lives and homes faster and for less cost than traditional methods. As a leader in the industry, we are continuously looking for ways to expand and improve.

Position Summary

The Administrative Assistant serves as an extension of the Kitchen Saver branch office by providing comprehensive administrative and office support to department personnel, managers, supervisors, and executive staff. This role is responsible for facilitating the efficient day-to-day operation of the organization while consistently demonstrating the company's Essence Core Values and maintaining a high level of professionalism.

Communication and Call Management

• Operate and answer the multi-line company switchboard for all affiliated companies.
• Direct incoming calls to the appropriate departments or individuals in a professional and courteous manner.
• Serve as a positive first point of contact for customers, vendors, and employees.

Administrative Support

• Provide administrative support to all corporate departments.
• Assist corporate executive staff with administrative and organizational tasks.
• Process company correspondence, invoices, cancellations, and related documentation.
• Maintain company records, logs, spreadsheets, and reports with accuracy and confidentiality.

Financial and Recordkeeping Support

• Log and track company originals and important documentation.
• Audit checks and credit card payments for accuracy and compliance.
• Maintain administrative records and ensure proper documentation processes are followed.

General Office Operations

• Perform general office duties including filing, faxing, copying, scanning, and document management.
• Coordinate and maintain conference room schedules and meeting preparations.
• Support office organization and operational efficiency.
• Perform additional job-related duties as assigned to meet business needs.

Key Success Factors

Successful performance in this role requires:

• Positive attitude and professional demeanor
• Strong commitment to company Core Values
• Excellent customer service and communication skills
• Attention to detail and organizational excellence
• Ability to manage multiple priorities effectively
• Dependability and personal accountability
• Collaborative approach to supporting team and company goals

Company Core Values

• Employees First
• Personal Responsibility
• Integrity

This position plays a critical role in supporting daily operations and ensuring a professional, efficient, and customer-focused workplace environment.

#KPR1

administrative assistant, executive assistant, office manager, admin, administration