Branch Administrative Assistant

Cleary Building Corp; Clinton (IL); On-site; USD 23,000 - 26,000; Full time

Job summary

Cleary Building Corp. is seeking a Branch Administrative Assistant in Clinton, IL to support daily office operations and customer service tasks. This full-time role emphasizes data entry, clerical duties, inventory coordination, and light facility upkeep.

The ideal candidate is organized, detail-oriented, and proficient with Microsoft Office, especially Excel and Outlook. A high school diploma or equivalent is required, and starting wages range from $17.00 to $19.00 per hour based on experience.

Qualifications

• Previous administrative or customer service experience preferred.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Strong organizational and communication skills.
• Ability to multitask and take initiative.
• High school diploma or equivalent required.
• Competitive hourly wage based on experience.
• Positive and supportive team culture.

Responsibilities

• Answer phones and route calls/messages promptly.
• Review employee and client paperwork for completeness.
• Enter data for reports and time records.
• Maintain inventory; order supplies as needed.
• Prepare weekly branch mailings and reports.
• Keep brochure racks stocked and organized.
• Track leads and enter into internal systems daily.
• Pin sold buildings on branch map.

Skills

Strong organizational andcommunication

Ability to multitask and take init iat

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Outlook

Job description

Branch Administrative Assistant (JL8226-12666)

Location: CLINTON, IL

Starting Wage: $17.00 - $19.00 per hour, based on experience

Schedule: Full-time, Monday-Friday (First shift)

Position Overview:

We are seeking a reliable, detail-oriented Branch Administrative Assistant to support the day-to-day operations of our branch office. This position involves customer service, data entry, clerical support, light cleaning, and inventory management. The ideal candidate is organized, motivated, and able to juggle multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Administrative & Office Support

• Answer phones and route calls/messages accurately and promptly
• Review employee and client paperwork for completeness and accuracy
• Enter data for reports and employee time records
• Maintain office and material inventory; order supplies as needed
• Prepare weekly branch mailings and reports (Expense Reports, IMPAC Reports, DOT Logbooks/DVIRs, etc.)
• Keep brochure racks stocked and organized
• Track leads and enter into internal systems daily
• Pin sold buildings on branch map

Facility & Equipment Support

• Maintain clean and organized office space (weekly cleaning duties include dusting, mopping, vacuuming, restocking, and cleaning restrooms and windows)
• Monitor outside appearance of the branch (litter, mowing, snow removal, etc.)
• Ensure posted contact info for Branch Manager and Building Sales Specialists is current
• Wash and clean company sales vehicles as needed

Inventory & Production

• Sweep and organize inventory storage area
• Confirm inventory levels match branch records (INV-15)
• Coordinate inventory pick-ups as needed

Qualifications:

• Previous administrative or customer service experience preferred
• Proficiency in Microsoft Office Suite, especially Excel and Outlook
• Strong organizational and communication skills
• Ability to multitask and take initiative
• High school diploma or equivalent required
• Competitive hourly wage based on experience
• Positive and supportive team culture

About the Company

Founded in 1978, Cleary Building Corp. is a family-owned, debt-free industry leader in post-frame manufacturing and construction.

• Headquartered in Verona, Wisconsin, with over 80 branch offices across 23 states
• Operates as a smoke-free, drug-free workplace (pre-employment THC testing not required)