Bourbon Barrel Operations & Client Coordinator

Nombase Education; Kentucky; Hybrid; USD 28,413 - 40,467; Part time

Benefits offered by this job

Mileage reimbursement

Flexible hours

Job summary

Barrel Global is seeking an Operations & Client Coordinator in Lancaster, KY. This independent contractor role blends client coordination with logistics, focusing on sample requests, barrel inventory, and compliance across bonded facilities.

The position requires travel to distilleries and warehouses, regular coordination with partners, and clear communication with clients and internal teams. The work setup supports remote and on-site activities.

Qualifications

• Background in bourbon or spirits industry; understanding distilleries, bonded warehouses, and barrel ownership.
• Strong organizational skills with ability to manage multiple open requests without dropping the ball.
• Comfort with TTB documentation, TIBs, and compliance in bonded facility operations.
• Confident communicator with clients, distillery partners, and internal teams.

Responsibilities

• Coordinate sample requests from clients and internal teams from intake to delivery confirmation.
• Liaise with distillery and warehouse partners to source samples and arrange pulls.
• Ensure samples are packaged and shipped correctly with labeling and TTB documentation.
• Keep clients informed throughout the process for a strong client experience.
• Maintain accurate barrel inventory across Kentucky locations and track movements and aging milestones.
• Prepare barrels and facilities ahead of client visits and tasting events.

Skills

Organizational skills

Communication

Industry knowledge: bourbon/spirits

Vehicle ownership

Compliance awareness (TTB)

Job description

Bourbon Barrel Operations & Client Coordinator

Independent Contractor·Lancaster, KY (remote + on-site)·Part-time or Full-time (20+ hrs/week)

ABOUT BARREL GLOBAL

Barrel Global is a premium barrel ownership and spirits curation company. We work with clients across the country who purchase, hold, and take delivery of full barrels of bourbon, whiskey, and tequila from some of America's finest distilleries. As we grow our Kentucky operations, we're looking for someone who knows the industry and can keep everything running smoothly behind the scenes.

THE ROLE

This is a coordination and client-facing role, not a warehouse job. You'll be the operational hub connecting our clients, our distillery and warehouse partners, and our internal team. You'll manage the flow of sample requests, keep barrel records accurate, and make sure clients have a seamless experience from first sample to final delivery.

You'll need to be comfortable visiting distilleries and bonded warehouses around Lancaster, KY on a regular basis — but your core work is organisational: tracking, communicating, documenting, and coordinating.

WHAT YOU'LL DO

Sample & Client Coordination

• Manage all incoming sample requests from clients and internal teams, from intake through to delivery confirmation.
• Liaise with distillery and warehouse partners to source and arrange sample pulls.
• Ensure samples are packaged and shipped correctly via our courier accounts, with accurate labeling and TTB-compliant documentation.
• Keep clients informed throughout the process — this is a client-experience role as much as a logistics role.
• Maintain accurate barrel inventory records across our Kentucky locations, including Bluegrass and Extended Stave.
• Track barrel movements, ownership details, and aging milestones.
• Ensure our records are always current and audit-ready.
• Prepare barrels and facilities ahead of client visits and on-site tasting events.

Distillery & Warehouse Liaison

• Coordinate Transfers in Bond (TIBs) and other barrel movements between bonded facilities, managing all associated TTB paperwork.
• Schedule and confirm logistics with distillery and warehouse partners.
• Build and maintain good working relationships with our partner contacts across the Kentucky distilling community.

WHAT WE'RE LOOKING FOR

• Background in the bourbon or spirits industry — you understand how distilleries, bonded warehouses, and barrel ownership work.
• Strong organisational skills and the ability to manage multiple open requests without dropping the ball.
• Comfortable with TTB documentation, TIBs, and the compliance side of bonded facility operations.
• A confident communicator — with clients, distillery partners, and internal teams.
• Based within easy reach of Lancaster, KY with a reliable vehicle (mileage reimbursed at IRS rate).
• Experience in barrel brokerage, spirits logistics, distillery operations, or a similar role is a strong plus.

COMPENSATION

Engagement type

Part-time rate

$25/hr (approx. $2,200/month at 20 hrs/week)

Full-time rate

$25/hr (approx. $4,300/month at 40 hrs/week)

Bi-weekly, invoice-based

Mileage

Reimbursed at 2026 IRS rate (72.5¢/mile)

Shipping supplies and any other pre-approved, role-related expenses are reimbursed at actual cost.