Boston Office Operations Coordinator

IANS; Boston (MA); On-site; USD 41,000 - 48,000; Part time

Benefits offered by this job

Comprehensive benefits

Professional development

Job summary

IANS's Boston headquarters at 125 High Street seeks an Office Administrator to keep daily operations running smoothly. You will own office details such as supplies, conference rooms, vendor coordination, meeting support, and candidate/visitor experience, working closely with the EA/Office Manager and People team to foster a welcoming, organized workplace.

You will be on-site 4-5 days per week. A high school diploma is required; an associate's or bachelor's degree is preferred.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2–4 years of experience in office coordination, administrative, hospitality, or facilities-support roles.
• Interpersonal skills: warm, professional demeanor and strong communication.
• Proficiency with Microsoft Office/M365 (Outlook, Word, Excel), including calendar management.
• Strong organizational skills and attention to detail; comfortable with multiple priorities.
• Basic familiarity with scheduling or office management tools.

Responsibilities

• Office operations: manage daily upkeep of the office and be the first contact for facilities issues.
• Support candidate interview days by preparing rooms and coordinating visitor logistics.
• Meeting & event support: coordinate conference rooms, setup, and catering orders.
• Vendor coordination: liaise with cleaners, maintenance, and other vendors; handle invoices.
• Administrative support: onboarding logistics, expense processing, and general requests.
• Culture & experience: plan employee experience initiatives and celebrate milestones.
• Proactively identify and resolve office needs with sound judgment.

Skills

Communication

Organization

Team collaboration

Multitasking

Education

High school diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Microsoft Office/M365

Calendar management

Job description

IANS's Boston headquarters at 125 High Street seeks an Office Administrator to keep daily operations running smoothly. You will own office details such as supplies, conference rooms, vendor coordination, meeting support, and candidate/visitor experience, working closely with the EA/Office Manager and People team to foster a welcoming, organized workplace.

You will be on-site 4-5 days per week. A high school diploma is required; an associate's or bachelor's degree is preferred.