Boston-Based Client-Facing Office Administrator

Focus Financial Partners; Boston (MA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

Benefits package including 401(k)

Job summary

Focus Financial Partners is seeking a capable Office Administrator to join the SCS Financial team in Boston, MA. The role demands strong organization, discretion, and independent work in a fast-paced environment, supporting clients and colleagues at all levels.

Responsibilities include managing the front desk, coordinating meetings, travel, and expense reports, and preparing client presentations. The position is exempt and offers a competitive base salary with comprehensive benefits.

Qualifications

• Bachelor’s degree preferred; equivalent experience will be considered.
• 1+ years of experience in an administrative, office coordination, or client service role (internships and relevant part-time experience considered).
• Strong scheduling and coordination skills, with the ability to manage calendars and organize meetings.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook); willingness to learn advanced features.
• Experience assisting with travel arrangements and expense reports is a plus.
• Ability to prioritize tasks, meet deadlines, and follow instructions with strong attention to detail.
• Professional, service-oriented approach with strong communication skills, discretion, and a commitment to teamwork.

Responsibilities

• Manage the front desk by answering and directing phone calls, greeting clients and visitors, and receiving deliveries.
• Provide administrative support, including coordinating meetings, ordering meals for client and staff meetings, and preparing and resetting conference rooms.
• Support client deliverables by assisting with the preparation, printing, and binding of presentations and coordinating outgoing client correspondence.
• Coordinate employee travel arrangements (air, hotel, and ground transportation) and support expense report preparation and submission.
• Perform general clerical duties, including copying, scanning, mailing, and filing.
• Notarize and certify client and fund documents, as needed.
• Provide rotating coverage and share responsibilities with the other support staff.
• Complete additional ad hoc duties and projects.

Skills

Calendar management

Travel coordination

Client service

Discretion

Teamwork

Communication

Education

Bachelor’s degree preferred

Equivalent experience considered

Tools

Microsoft Office

Job description

Focus Financial Partners is seeking a capable Office Administrator to join the SCS Financial team in Boston, MA. The role demands strong organization, discretion, and independent work in a fast-paced environment, supporting clients and colleagues at all levels.

Responsibilities include managing the front desk, coordinating meetings, travel, and expense reports, and preparing client presentations. The position is exempt and offers a competitive base salary with comprehensive benefits.